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Coordinator, Building Operations

This job is no longer available

Washington, DC, USAWashingtonDCUSA
Full-time

Provide daily Building Operations support for the three US locations, primarily DC. Building Operations is a support function that covers services such as; mail, security, reception, office moves, office equipment, etc.

Areas of Responsibility: 

Building Operations Support (50%)

  • Provide support for all SCUS events (set-up of conference rooms, clean-up, coordination) and maintain an overall neat and organized appearance of the SCUS office space and conference rooms
  • Complete assigned Building Operations Helpdesk tickets
  • Assist staff with minor office/cubicle configuration and/or set up and departmental office moves
  • Work with the building landlord to ensure all forms are properly filed for staff (gym usage, booking 999 conference room and parking) and serve as liaison on larger repairs/maintenance (HVAC, lighting, electrical)
  • Troubleshoot and maintain office equipment and work with external vendors as necessary (water coolers, refrigerators)
  • Coordinate with in-house cafeteria vendor/employee lounge to ensure employee satisfaction
  • Maintain Building Operations intranet page 

Front Desk/Security Support (50%)

  • Provide coverage for the front desk/reception area a minimum of 50% each day; (also serve as back-up for front desk/reception in absence of other incumbent)
  • Meet and greet visitors/vendors
  • Sort, distribute and process incoming/outgoing mail and packages, update phone directory as needed, and provide administrative support to staff for UPS online shipping
  • Maintain Building Operations supplies (mailroom, office, facilities)
  • Lead and assist DC staff with fire marshal activity including fire drills and alarms
  • Monitor/maintain building key fob system and security cameras
  • Prepare and issue staff travel ID’s
  • Perform other duties as may be required
Educational Background: 
High School or Technical/Vocational Degree
Skills/Experience: 
  • You have a minimum 2 to 3 years' experience in area of expertise
  • You have a professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs, or projects
  • Ability to lift packages/office equipment, approx. 40 to 70 pounds, on a daily basis
  • Ability to build effective relationships with peers, colleagues, and landlord
  • Able to hold oneself accountable for day-to-day decisions around execution of job, and for setting clear objectives and measures for self
  • Requires little or no supervision on routine work assignments, but communicates and reports daily to Senior Director of Building Operations in CT.

Preferred Qualifications

  • You have 3+ years’ experience in area of expertise
  • Associates or technical degree preferred
  • Knowledge of postal and stockroom equipment
  • Working knowledge of Microsoft office and SharePoint
  • Exceptional interpersonal skills
  • Proven ability to handle multiple tasks effectively
  • Dependable and reliable work habits
Compensation/Benefits: 
  • Aetna Medical and Dental insurance with a concierge service
  • Health Care and Dependent Care Flexible Spending Account
  • Vision Insurance
  • Life insurance
  • Employee Assistance Program
  • Commuter Benefit Program
  • Vacation and Sick leave
  • Paid holidays

What makes us special!

  • Generous Retirement Savings with matching company contributions of up to 8%
  • Family Leave – 10 additional days of paid time off for you to use to care for your family members
  • Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
  • Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
  • Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
  • Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
  • Volunteer Day – One paid day a year to support the causes that matter to you!
  • Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
  • Leadership and Employee Development Training, including:
    • Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
    • Language learning opportunities
    • Continuous Improvement skill development programs
    • Brown Bag information sharing sessions
  • Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

Organization Info

Save the Children US

Overview
Headquarters: 
Fairfield, CT, United States
Annual Budget : 
More than $500M
Founded: 
1964
About Us
Mission: 

Save the Children is the world's leading independent organization for children in need, with programs in nearly 120 countries, including the United States. We aim to inspire breakthroughs in the way the world treats children, and to create immediate and lasting change in their lives by improving their health, education and economic opportunities. in times of acute crisis, we mobilize rapid assistance to help children recover from the effects of war, conflict and natural disasters. Save the Children is a member of the International Save the Children Alliance, a global network of 30 independent Save the Children organizations working to ensure the well-being and protection of children in more than 120 countries.

Listing Stats

Post Date: 
Feb 8 2019
Active Until: 
Mar 8 2019
Hiring Organization: 
Save the Children US
industry: 
Nonprofit