Provide daily Building Operations support for the three US locations, primarily DC. Building Operations is a support function that covers services such as; mail, security, reception, office moves, office equipment, etc.
Areas of Responsibility:
Building Operations Support (50%)
- Provide support for all SCUS events (set-up of conference rooms, clean-up, coordination) and maintain an overall neat and organized appearance of the SCUS office space and conference rooms
- Complete assigned Building Operations Helpdesk tickets
- Assist staff with minor office/cubicle configuration and/or set up and departmental office moves
- Work with the building landlord to ensure all forms are properly filed for staff (gym usage, booking 999 conference room and parking) and serve as liaison on larger repairs/maintenance (HVAC, lighting, electrical)
- Troubleshoot and maintain office equipment and work with external vendors as necessary (water coolers, refrigerators)
- Coordinate with in-house cafeteria vendor/employee lounge to ensure employee satisfaction
- Maintain Building Operations intranet page
Front Desk/Security Support (50%)
- Provide coverage for the front desk/reception area a minimum of 50% each day; (also serve as back-up for front desk/reception in absence of other incumbent)
- Meet and greet visitors/vendors
- Sort, distribute and process incoming/outgoing mail and packages, update phone directory as needed, and provide administrative support to staff for UPS online shipping
- Maintain Building Operations supplies (mailroom, office, facilities)
- Lead and assist DC staff with fire marshal activity including fire drills and alarms
- Monitor/maintain building key fob system and security cameras
- Prepare and issue staff travel ID’s
- Perform other duties as may be required
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
Required Qualifications
- You have a minimum 2 to 3 years' experience in area of expertise
- You have a professional level of specialized knowledge, technical/functional skills and attention to detail to manage complex tasks, programs, or projects
- Ability to lift packages/office equipment, approx. 40 to 70 pounds, on a daily basis
- Ability to build effective relationships with peers, colleagues, and landlord
- Able to hold oneself accountable for day-to-day decisions around execution of job, and for setting clear objectives and measures for self
- Requires little or no supervision on routine work assignments, but communicates and reports daily to Senior Director of Building Operations in CT.
Preferred Qualifications
- You have 3+ years’ experience in area of expertise
- Associates or technical degree preferred
- Knowledge of postal and stockroom equipment
- Working knowledge of Microsoft office and SharePoint
- Exceptional interpersonal skills
- Proven ability to handle multiple tasks effectively
- Dependable and reliable work habits
Compensation/Benefits:
- Meaningful work, with a knowledge that you are changing the lives of children all around the world
- A family friendly work environment
- Highly collaborative and innovative teams
- Generous paid vacation days, holidays, family leave days, and sick time
- Healthcare plans including medical, dental, and life insurance
- Retirement savings account with matching company contributions
- Structured and formalized management development and coaching programs for mid and senior level managers
- Extensive e-learning opportunities on a variety of topics offered through our affiliation with several prestigious universities as well as language learning opportunities
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 27 2018
Active Until:
Oct 28 2018
Hiring Organization:
Save the Children US
industry:
Nonprofit