The Award Manager, Food Security and Livelihoods (FSL) contributes to the management of a caseload of awards within the Department of Hunger and Livelihoods’ award portfolio from opportunity to closeout. This person is accountable for meeting award management targets and metrics for the caseload of awards, and for ensuring the effective flow of resources to Save the Children International (SCI) and other Save the Children members in the food security and livelihoods technical sector. Liaising with relevant stakeholders, particularly technical, finance and fund-raising staff, and Country Office (CO) award managers, the Award Manager, FSL problem-solves to ensure the health of the award caseload, escalating any issues to their supervisor as needed. This individual contributes to continuous improvement, recommending process improvements for senior management consideration.
Areas of Responsibility:
Award Management
- Complete all data entry and follow all processes to ensure funds can be tracked on award management and financial systems; draft and upload fund summaries and internal obligated budgets in systems.
- Review draft agreement documents in coordination with CO and Grants and Contracts staff; support issuance Pre Award Letters to partners as appropriate.
- Work collaboratively with COs, SCI HQ, other SC members, and relevant partners and sub-grantees.
- Serve as main point of contact on assigned awards with COs and within SCUS.
- Work with Finance and relevant technical staff leads to monitor rate of spending in COs and SCUS home office including charges such as personnel, travel, consultancy, sub-grant agreements, and troubleshoot and escalate as needed.
- Work with COs and Finance to: monitor match reporting when required by donor; ensure expense charges are allowable, allocable and reasonable; and follow up to ensure errors are corrected.
- Assist with budget planning and monitor monthly budget versus actual expenditures; compile and analyze annual and other budget submissions.
- Track and monitor project-specific Level of effort (LOE) reporting as needed for awards in their portfolio and/or departmental sharing of LOE as directed.
- Support the department/agency to maintain knowledge and award management systems (ensuring award files are up to date to support backstopping and handover).
- Monitor award implementation, reporting and procurements to ensure compliance and appropriate completion.
- Support the development and management of sub-award agreements to SC Member countries or partners as needed, including wire transfers and ad hoc support and closeout.
- Manage payment and tracking of SCUS consultancy agreements, as needed, including wire transfers and ad hoc support.
- Execute Fee for Service agreements with other SC members.
- Ensure awards are closed out in award management and financial systems; resolve any issues preventing closeout through coordination with Finance, COs and relevant technical teams.
Donor Reporting
- Facilitate communication and ensure timely, accurate reporting to donors, and coordinate responses to donor queries when needed.
- Review interim and final financial donor reports generated by CO.
- Coordinate with Resource Development and/or the appropriate Account Manager on submission of donor reports to private donors.
- Coordinate with Finance as needed on financial reporting, ensuring a review of all financial reports prior to donor submission.
New Business Development
- Support tracking and identifying funding opportunities.
- Support development of concept notes; provide feedback to COs; incorporate reviewer feedback into concept notes.
- Manage the process of developing and submitting cost proposals in collaboration with SCI and relevant partners, including but not limited to obtaining Agency approvals through the Award Management System.
- Draft sections of proposals (capability statements, budget narrative, management plan, reps and certs, etc.) as assigned.
- Draft, edit and coordinate staffing documents for proposals (1420 biodatas, CVs, bio statements, skills matrices, etc.).
- Support country-specific proposal development as requested (support cost coordinator, review narrative and budgets, etc.).
- Support the department/agency to maintain knowledge management systems around resource development.
Knowledge Management
- Support departmental leadership to improve award management systems, policies, procedures, and knowledge management (proposals, budgets, capacity statements and related award documents).
- Participate in developing best practices, sharing resources, and ongoing trainings.
- Prepare and disseminate guidance and conduct internal training with support from IP Shared Services, SC Finance and Grants/Contract Department.
- Support CO capacity building with training on SCUS donor requirements.
Human Resources Management
- Support the on boarding of new staff members in day-to-day tasks as needed (e.g., administrative procedures, budget coding, travel, financial tracking, newsletters, SaveNet, external website, filing systems, etc.)
Educational Background:
High School or Technical/Vocational Degree
Skills/Experience:
- Minimum 3-5 years' experience
- Excellent organizational skills – ability to juggle large amounts of details while still maintaining big picture
- Strong written and verbal communication skills and attention to detail
- Excellent MS Excel and financial management skills, including analysis of financial information
- Ability to follow through on tasks to completion
- Exercise independent judgment and discretion on significant matters related to functional area
- Require little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
- Must ensure compliance with – and timely utilization of - Save the Children and donor award management systems
- Proactive approach to work and ability to identify and implement effective processes for achieving outcomes
- A high degree of flexibility and adaptability in order to respond to changing needs; comfort dealing with ambiguity
- Committed team player
- Strong interpersonal skills
- Commitment to goals and values of Save the Children
- Ability to travel up to 20% nationally, and internationally to provide Country Offices with award management support for start-up, implementation and close out of projects
Preferred Qualifications
- Bachelor’s degree in field related to international development;
- Knowledge of USG rules and regulations
- Proficiency in a foreign language (French/Spanish)
Compensation/Benefits:
- Aetna Medical and Dental insurance with a concierge service
- Health Care and Dependent Care Flexible Spending Account
- Vision Insurance
- Life insurance
- Employee Assistance Program
- Commuter Benefit Program
- Vacation and Sick leave
- Paid holidays
What makes us special!
- Generous Retirement Savings with matching company contributions of up to 8%
- Family Leave – 10 additional days of paid time off for you to use to care for your family members
- Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
- Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
- Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
- Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
- Volunteer Day – One paid day a year to support the causes that matter to you!
- Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
- Leadership and Employee Development Training, including:
- Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs
- Language learning opportunities
- Continuous Improvement skill development programs
- Brown Bag information sharing sessions
- Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service
Job Function:
Organization Info
Listing Stats
Post Date:
May 18 2019
Active Until:
Jun 18 2019
Hiring Organization:
Save the Children US
industry:
Nonprofit