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Administrative Assistant, Advocacy Operations

This job is no longer available

The American Heart Association (AHA) has an excellent opportunity for an Administrative Associate, Advocacy Operations in our National Center office located in Washington DC.

The Administrative Associate, Advocacy Operations is responsible for providing administrative support to the Advocacy Operations department. Additional responsibilities include utilizing established best practices to support AHA’s advocacy network as well as providing reports and analysis of results.

Areas of Responsibility: 
  • Provides administrative and office support to assigned staff. Performs general office duties including, but not limited to, answering phones, making outbound calls, scheduling appointments, providing customer service, filing, processing inbound and outbound mail.
  • Provides meeting planning and meeting support services (including logistics/scheduling, meals, audio-visual equipment set-up, meeting agenda, packet preparation and minutes). Handles logistics for special advocacy events. Schedules meetings with designated stakeholders and staff to discuss priority issues.
  • Enters data associated with networkers, key contacts and other information into designated information repository in a timely manner. Distributes communications to stakeholders and maintains records of activities.
  • Composes promotional and informational pieces for stakeholders. Prepares materials for AHA events, committee meetings, conferences and other forums on an as-needed basis. Responds positively and appropriately to inquiries and represents the AHA in accordance with established core values of sensitivity, inclusiveness, excellence, integrity, vision and dedication
  • Utilizes vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to complete duties/projects. Processes expenses, invoices, and related accounting documentation.
  • Participates and takes notes/minutes on teleconference calls and meetings. Develops and prepares supporting documentation and internal communications as needed.
Educational Background: 
High School Diploma or Equivalent.
Skills/Experience: 
  • Minimum of one (1) year of experience working in an office environment providing basic administrative support procedures, communication, and data storage.
  • Proficient in Microsoft Office applications including Word, PowerPoint, Excel, and Outlook.
  • Ability to compose correspondence and communications with appropriate grammar, spelling and punctuation.
  • Ability to engage and communicate with various levels of public and private organizations including volunteers and government officials.

Here are some of the preferred skills we are looking for:

  • Bachelor’s Degree in Communications, Political Science, or related area.
  • Advanced skill in Microsoft Office applications.
  • Experience with Contact Management Systems such as Nation Builder.

Organization Info

American Heart Association | American Stroke Association

Overview
Headquarters: 
Dallas, TX, United States
Annual Budget : 
More than $500M
Founded: 
1949
About Us
Mission: 

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Jan 24 2019
Active Until: 
Feb 24 2019
Hiring Organization: 
American Heart Association | American Stroke Association
industry: 
Nonprofit