The Global Health Supply Chain (GHSC-PSM) project will be the primary vehicle through which USAID will 1) procure and provide health commodities, 2) provide technical assistance to improve partner countries’ management of the supply chain, and 3) collaborate with key international stakeholders to support global health initiatives. The Sr. Procurement Specialist ensures contract compliance for procurement and supplier contracts, and obtain sign off from clients on finalized ROs. The Sr. Procurement Specialist also is responsible for supervising, reviewing and completing necessary sourcing events (including drafting, issuing and reviewing RFXs, confirming products specifications, completing procurement requirements evaluation, and drafting or reviewing the subcontracts for execution with vendors). The Sr. Procurement specialist will also manage the day-to-day work of team to create purchase orders (POs) for TO3/4, mostly focused on maternal and child health and reproductive health. This position will coordinate with staff across the supply chain including suppliers, Quality Assurance team, and Deliver/Return team to ensure proper shipment of orders.
- Implements and refines policies, procedures, work instructions and guidance documents related to the Procurement function in the Global Supply Chain (GSC) unit.
- Reviews requests and/or obtains country office and/or USAID mission approval for Requisition Orders in reproductive health, maternal and child health, and other commodities as needed.
- Partners with the Forecast and Plan team, to determine whether requested products can be procured by internal distribution order (DO), supplier purchase order, or whether competitive sourcing is required and provides guidance to procurement specialist for complex orders.
- Supervises, reviews and organizes Source Selection Evaluation Board (SSEB) for each sourcing project.
- Reviews and creates RFXs (RFIs, RFPs, RFQs) leveraging evaluation criteria to gather requirements, determine evaluation criteria weighting, and develop technical questions.
- Reviews or conducts eRFX (RFI, RFP, RFQ) events using ARTMIS e-sourcing platform.
- Monitors the tender submission process for formatting, completeness, consistency, and compliance.
- Supervises, reviews and evaluates RFX responses leveraging standardized scoring methodologies.
- Makes supplier award recommendations to managers.
- Ensures the completeness and accuracy of contracts, including monitoring all related liabilities and third party contracts.
- Supervises the management of data related to the tendering process.
- Ensures visibility of sourcing event status Task Orders to internal and external stakeholders, including USAID, GHSC-PSM Country Programs and GSC teams.
- Manages target cycle time metrics goals for team.
- Provides on the job training in best practices in procurement management.
- Provides proactive and courteous customer service communication both verbal and written formats.
- Follows up on inquiries in a timely fashion.
- Continuously works to improve and broaden health commodity product knowledge.
- Liaises with GSC Managers, Finance, Country Teams and other partners to ensure coordination across the global supply chain.
- Create, implement, and monitor a multi-source strategy implementation in each product category.
- Liaises with Quality Assurance team to ensure that requested health products meet appropriate quality standards and are in line with the (USAID) guidelines.
- Liaises with Deliver/Return (Freight Team) to ensure all proper waivers and documentation are prepared to pick up and ship goods to final destination.
- Stays abreast of and communicates any changes in contractual requirements.
The basics
- Minimum 7 years of procurement, supply chain, and/or technically relevant work experience in strategic sourcing and / or procurement of pharmaceuticals, medical devices, malaria commodities, or healthcare equipment.
- Prior experience working with Maternal and Child Health and Reproductive Health commodities, vendors, and suppliers strongly preferred.
- Solid understanding of USAID and other Federal Acquisition Rules.
- Experience with USG shipping and transport regulations required.
- Commercial shipping and freight experience preferred.
- Experience living or working in developing countries preferred.
- Willingness to work overseas for up to 4 weeks per year and to consider long-term overseas assignments.
- Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead presentations, training courses, and effective meetings.
- Strong knowledge of MS Office applications.
- Ability to work both independently and as part of a team.
- Demonstrated integrity, independent thinking, judgment, and respect for others.
- Foreign language fluency desired.
- Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position.
Physical Requirements
- Regular attendance and availability during normal business hours are required.
- Occasionally required to stand, walk, climb stairs, and sit for long periods of time; regular use of hands to handle or feel objects, tools or controls, and files; regularly required to talk and hear; and regularly required to use computer to look up, create, and modify documents.
- Occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Conditions
- Normal office environment; usually moderate noise level.
- Occasional exposure to environmental conditions include exposure to hot, cold, wet, humid, or windy conditions caused by the weather.
- Ability to travel and work abroad in less developed countries for at least 4 to 8 weeks a year.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.