The American Heart Association has an excellent opportunity for an Executive Assistant in our Virginia Beach, VA office.
The Executive Assistant will be responsible for providing advanced administrative support to leadership including: managing meeting and travel calendar, planning travel, preparing documents for meetings with volunteers and sponsors, documenting financial activities, developing activity and informational reports, volunteer relationship management, completing logistics for meetings and work on projects as assigned.
Areas of Responsibility:
- Provides advanced administrative support such as calendar management, preparation for meetings, and travel coordination for field office leadership.
- Prepares confidential correspondence, maintains files, and manages the office and clerical systems.
- Manages donor, volunteer and sponsor information; gathers, coordinates, and manages information and details (e.g. giving; committee/board involvement; etc.) on key volunteers and donors
- Manages logistics for internal and external meetings and conferences. Communicates with and coordinates vendors, caterers, service providers and other external contacts. Purchases plaques, gifts, recognition items related to leadership volunteer groups
- Processes expenses, invoices, and monitors other financial matters as assigned and in compliance with established AHA procedures
- Provides assistance with special event management including invitations, planning, logistics, attendee lists, etc.
- Manages data entry for special events including donations, auction items and guest names
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include: planning and coordinating multiple presentations and disseminating information.
- Plans and prepares weekly, periodic and special reports. Gathers, tracks and reports data (in requested format) on a variety of Affiliate projects (e.g. Affiliate quarterly challenges)
Educational Background:
High School Diploma or Equivalent.
Skills/Experience:
- 2-4 years of experience providing administrative support to multiple managers or executive level management.
- Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, etc.
- 2 years of experience preparing budget information, processing invoices, calculating expenses#LI-AS1
Job Function:
Organization Info
Listing Stats
Post Date:
Nov 17 2018
Active Until:
Dec 17 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit