Procurement Officer

• Execute the procurement process for designated areas of spend for categories under contract and not on contract for all areas of spend
• Work with Area Programs, projects and other departments to ensure clear specification of requirements.
• Ensure specifications in item catalogue are maintained and accurate.
• Receive purchase request from internal customers.
• Review purchase requisitions for completeness and accuracy and identify sources of supply if needed.
• Identify suppliers to fill requisitions in accordance with approved supplier management policies
• Issue tenders and provide analysis of tenders to include technical recommendations for Procurement Committee
• Generate Purchase Order from selected and approved suppliers
• Use processes that ensure that contractual terms and conditions are met during order request and processing for the purchase of materials and services
• Maintain good level of public relations with outside suppliers as well as strong partnership with internal users
• Advise and seek approval of internal customers of modifications from original requests.
• Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
• Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.
• Coordinate and facilitate the timely fulfillment of the Purchase Order with Area Programs, requesting departments, suppliers, and Logistics function (if needed) to ensure appropriate receiving and order fulfillment
• Identify alternative supply sources for materials / services not under contract
• Work with Logistics to ensure safe delivery and receipt of ordered materials
• Resolve conflicts with deliveries and supplier

Support Supply Chain Team Leader in the planning and strategic sourcing initiatives for the National Office

• Conduct market assessments for specific categories of spend
• Pre-qualification and vetting of suppliers for defined categories of spend
• Quality reviews to insure technical compliance by suppliers

Supplier Management

• Manage day-to-day supplier relationship and performance for assigned commodities

Performance Measurement Execution, Analysis and Reporting

• Track and analyze procurement performance and savings against established target levels (Key Performance Indicators and Purchase Orders Savings tracking tool.
• Support Supply Chain Management performance monthly to Hub Leader and National Officer Leadership.
• Support continuous improvement in Procurement through monitoring of Procurement Progress Reports and Procurement monthly tracking reports
• Maintain and update critical National Office procurement data (item master, supplier master)