The American Heart Association (AHA) has an excellent opportunity for an Executive Assistant in our Midwest Affiliate located in Southfield, MI. The Executive Assistant position will provide administrative support that helps ensure effective execution of American Heart Association health impact goals and objectives in the assigned areas. Assistant will be responsible for supporting Metro Executive Director of Development, Heart Ball Director, Go Red For Women Director and Socials Director.
Areas of Responsibility:
- Develop, input, and maintain information in appropriate computer software programs, including but not limited to SharePoint, Microsoft Office, Blackbaud, Greater Giving, Convio and E1, to include data reporting.
- In partnership with Directors and management, coordinates the event logistics for the Detroit Heart Ball, Go Red For Women event and STEM events. This includes but is not limited to: upkeep on event websites, coordination of regular emails, ordering of event materials and supplies. Also includes assisting in the event set-up, volunteer management the day of event, event tear down. Will participate in regular planning meetings with internal and external logistics partners.
- Perform general accounting/bookkeeping processes for billings, check requests, expense reports, income reporting, and other applicable financial transactions. Keep current with the Affiliate budget numbers. Serve as Affiliate Accounting Liaison for office which includes participating in teleconferences and providing feedback about finance processes.
- Maintains and processes reports and forwards them to appropriate staff. This includes summary, monthly reconciliation, and lockbox reports.
- Maintain an orderly filing system for correspondences, minutes and other documents. Work as a team member with their assigned department(s) and management team to maintain and keep current the area’s central files and affiliate databases.
- Establish and maintain superior customer service relations with sponsors, customers, volunteers and donors by providing professional and friendly assistance within best practice guidelines, with proactive resolution of issues or needs.
- Assist immediate supervisor and assigned staff with booking travel arrangements and general maintenance of his/her calendar.
- Attends appropriate events, meetings, and conferences. Assists with set-up, registration, helps create necessary presentations, ordering food and supplies/materials, preparing supplies/materials, and organizing other American Heart Association staff at events, meetings, and conferences as appropriate. May serve as an American Heart Association representative at events, meetings, and conferences.
Educational Background:
High School Diploma or equivalent required. College degree or some college a plus.
Skills/Experience:
- Must have at least 2 years of experience in a related role. Executive support experience preferred.
- Must have at least intermediate knowledge and skill with Microsoft Office 2010 or higher used for word processing, email, presentations, and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to and will be tested.
- Ability to maintain discretion with confidential information.
- Ability to work in a team environment and interact with all levels of American Heart Association staff, volunteers and the public. This includes ability and willingness to build and nurture relationships within and outside the American Heart Association. This also includes the ability to work cooperatively with others to leverage resources to achieve common goals.
- Ability to lift and/or move up to 20 pounds with the expectation that items in excess of 20 pounds would be broken down into smaller components or additional assistance is required before lifting and/or moving.
- Must be 18 years of age
Job Function:
Organization Info
Listing Stats
Post Date:
Mar 26 2018
Active Until:
Apr 26 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit