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Program Assistant, Integrated Delivery

Seattle, WA, USASeattleWAUSA
Full-time

The Program Assistant is a key member of the Integrated Delivery team. This role provides administrative and organizational support for Deputy Directors, Program Officers, Strategy Officers, and Program Managers. Program Assistants provide wide and varied administrative and organizational support for program or operations leaders and teams. Efficiency, attention to detail, flexibility and good judgment are critical in this role to ensure smooth operation of the team.

Areas of Responsibility: 
  • Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, and make travel arrangements.
  • Assist in scheduling and planning for events, such as meetings, conferences and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials.
  • Coordinate arrangements and logistics for frequent domestic or international travel
  • Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
  • Maintain organized files and records and a system for tracking, monitoring and prioritizing tasks and projects.
  • Provide administrative support including document creation, expense reports, reimbursements, check requests, organization, and maintenance of files.
  • Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
  • Interact and communicate clearly and consistently with grantees and partners in the field.
Educational Background: 
Bachelor’s degree
Skills/Experience: 

Core Knowledge and Skills

  • Sets priorities and meets deadlines while balancing needs of providing support for multiple individuals, including complex calendar, travel and event planning.
  • Excellent oral and written communications skills.  Able to communicate effectively with internal and external contacts and have the ability to adjust to a wide variety of working styles.
  • Knowledge of foundation priorities and how they align with the goals of the department/division.
  • Proficient with MS Office Suite (Excel, Word, PowerPoint, and Outlook), as well as, SharePoint.

Other Skills, Attributes and Abilities:

  • Experience with calendaring, travel arrangements, and event/meeting planning coordination
  • Adept at learning new software
  • Possesses good judgment, maturity, discretion, tact and a sense of humor
  • Positive, collaborative approach to work
  • Customer focus
  • Excellent organizational skills
  • Outstanding oral and written communication skills
  • Ability to solve problems in ambiguous situations

Experience

  • Minimum of 3 years of work experience in an office setting

Organization Info

Bill and Melinda Gates Foundation

Overview
Headquarters: 
Seattle, WA, United States
Annual Budget : 
More than $500M
Founded: 
2007
About Us
Mission: 

Guided by the belief that every life has equal value, the Bill & Melinda Gates Foundation works to help all people lead healthy, productive lives. In developing countries, it focuses on improving people’s health and giving them the chance to lift themselves out of hunger and extreme poverty. In the United States, it seeks to ensure that all people—especially those with the fewest resources—have access to the opportunities they need to succeed in school and life. Based in Seattle, Washington, the foundation is led by CEO Dr. Susan Desmond-Hellmann and Co-chair William H. Gates Sr., under the direction of Bill and Melinda Gates and Warren Buffett.

We work with partner organizations worldwide to tackle critical problems in four program areas. Our Global Development Division works to help the world’s poorest people lift themselves out of hunger and poverty. Our Global Health Division aims to harness advances in science and technology to save lives in developing countries. Our United States Division works to improve U.S. high school and postsecondary education and support vulnerable children and families in Washington State. And our Global Policy & Advocacy Division seeks to build strategic relationships and promote policies that will help advance our work. Our approach to grantmaking in all four areas emphasizes collaboration, innovation, risk-taking, and, most importantly, results.

Programs: 
  1. Global Health
  2. Global Development
  3. United States
  4. Global Policy & Advocacy

Listing Stats

Post Date: 
Aug 27 2019
Active Until: 
Sep 25 2019
Hiring Organization: 
Bill and Melinda Gates Foundation
industry: 
Nonprofit