As an integral member of the Puget Sound Division, the Events Planning Manager is responsible for planning and managing all aspects of the Heart and Stroke Walk events in Seattle and Tacoma. Heart Walk is the American Heart Association’s the AHA’s premier event for raising funds to save lives from this country's No. 1 and No. 5 killers – heart disease and stroke. Join us and help inspire walkers, donors, volunteers and communities to be a relentless force for a world of longer, healthier lives.
Under broad supervision, this position is responsible for effectively developing, planning, managing and implementing events aligned with the Division's fundraising campaigns to ensure overall success of division revenue and volunteer engagement goals. Responsibilities include:
- Year-round planning, development, management and implementation of events aligned with assigned campaigns. Includes all aspects of event planning: (1) appropriate integration and activation of sponsor benefits; (2) procurement of services and materials; (3) vendor management within purchasing and operating guidelines and budget; (4) design and production of campaign collateral and materials; (5) manages budget and reporting documents for campaigns and events.
- Provides staff leadership in the areas of event volunteer recruitment, orientation and training and recognition.
- Participates in the development of a strategic fundraising campaign through assessing and evaluating events to ensure optimal cost effectiveness and budget management.
- Establishes and manages relationships, an effective database and cultivation plan with sponsors, vendors and other partners for ongoing financial and product support for the events.
- Responsible for effective implementation of all related events within budget and timelines.
- Manages customer and campaign information utilizing AHA systems accurately, timely and completely in accordance with established guidelines.
- Proactively communicates and coordinates efforts and timelines with staff and volunteer partners to ensure maximum collaboration aligned with achieving campaign goals.
- Corporate event planning experience with complex logistics and timelines
- Effective oral and written communication skills
- Effective interpersonal skills with demonstrated ability to develop collaborative working relationships internally and externally
- Effective project management skills
- Proficiency in Microsoft Office applications
Preferred qualifications include:
- Demonstrated knowledge of fundraising principles, practices, techniques and current trends.
- Experience in volunteer management, recruitment and activation.
- Proficiency in social networking and developing web-based collateral.