The Strategy, Innovation and Impact group is the primary function supporting the creation and evaluation of our strategies, as well as exploring new paths to impact that align with our mission. This includes supporting the CEO, CFO and Chief Strategy Officer in key accountabilities that include responsibility for governance of the organization, overseeing strategy development, strategy performance measurement, portfolio management, exploring special initiatives and in managing relationships both internally and externally. The Strategy team is one of two key pillars of the Strategy, Innovation, and Impact group; Measurement & Evaluation being the other.
This is an interim assignment for approximately 12 months. FTE candidates are encouraged to apply and will retain their FTE status. Qualified contingent workers please reach out to Nicole Abbott before applying.
Areas of Responsibility:
- Manages a high volume of appointments/meetings and complex calendars. Organizes meetings over several different time zones (international and domestic) and provides multiple communication links (i.e. conference call numbers, online, and/or video conferencing).
- Provides thought partnership to Director in time management and calendar categorization.
- Manages domestic and international travel arrangements and when required works with internal partners to secure visas. Coordinates travel arrangements for participants of foundation sponsored meetings if needed.
- Compiles and controls invoice processing, expense reports, reimbursements, and check requests with accuracy and timelines.
- Owns space management and planning for SII team.
- Co-leads SII team’s knowledge management project, manages the external team SharePoint site, and retains team project tracker for visibility and transparency of team staffing. Ad hoc support on team projects.
- Executes events, key leadership meetings, retreats, convenings and presentations which may include coordinating arrangements for multiple participants, managing participant communication, handling logistics, preparing and disseminating materials.
- Events include SII team retreats, Melinda Learning Sessions, Global Education team retreats, Data 2.0 leadership and external expert sessions, and other leadership meetings.
- Develops, updates and maintains organized files and records including a system for tracking, monitoring and prioritizing tasks.
- Develops and administers communications support to ensure timely responses to inquiries, including answering and prioritizing calls, email and mail communications.
- Effectively manages relationships and communicates tactfully and respectfully. Supports and drives team building and team culture.
- Acts as liaison for SII team and internal partners, answering questions and routing requests as appropriate.
- Responsible for high quality interactions and clear and consistent communications with grantees, internal and external partners in the field.
- This role and team provides a unique opportunity to build relationships and work with internal partners within the Chief Strategy Office and across the foundation.
Educational Background:
Bachelor's Degree
Skills/Experience:
- A minimum of five years’ work experience in an office setting, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts
- Is highly proactive in identifying team needs and opportunities, and helps champion and resolve them as appropriate.
- Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals, including: calendar management; travel arrangements; and event planning assistance
- Excellent oral and written communications skills in an environment requiring diplomacy and good judgement in managing interactions with individuals at all levels inside and outside the organization
- Demonstrated effectiveness meeting deadlines in a role requiring continual attention to detail in composing, typing, and proofing materials
- Experience establishing organizational systems to improve efficiency and functioning in a changing environment
- Experience in learning and mastering new software applications
- Demonstrated positive, collaborative approach to work, including a commitment to client-service and problem solving
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 7 2017
Active Until:
Oct 8 2017
Hiring Organization:
Bill and Melinda Gates Foundation
industry:
Nonprofit