World Vision (WV) has been awarded a multi-million EUR grant from the European Union (EU) to lead a consortium of partners to implement their Accelerating Health Agriculture and Nutrition (AHAN) project under pillar three of the EU’s Partnership for Improved Nutrition in Lao People’s Democratic Republic (PDR). Consortium partners include World Vision Australia (lead) with 4 implementing partners: World Vision Laos, Agronomes et Vétérinaires Sans Frontière (AVSF), Green Community Development Association (GCDA) and the Burnet Institute.
The AHAN project has the overall objective of creating supportive conditions for enhanced household (HH) nutrition through the following specific objectives:
- Improved access to and availability of sufficient and/or diverse foods year round;
- Improved dietary and care practices among Women of Reproductive Age and children under 5;
- Reduced incidence of selected Water, Sanitation and Hygiene (coordination) related diseases/illnesses linked to under nutrition;
- Improved gender equitable relations at the HH level, particularly in decision-making and distribution of workload; and
- Strengthened multi-sector coordination and support for nutrition. The project will be implemented across three provinces and 12 districts of Lao PDR.
The Accountant will Responsible to carryout finance transactions of AHAN project for Savannakhet Province including Accounts Payable to ensure it is done in compliance with WV Partnership standard, Donor requirements and local statutory requirement. Following are the key requirements of the position
- Ensure good financial services within project including make payment to suppliers and partners (if applicable) on time.
- Ensure all project’s expenses, are compliance with World Vision’s policies and EU grant guidelines
- Ensure correct coding for all project budget & expenditures
- Ensure compliance with LDR, timesheets & Block Party Screening (BPS) requirements
- Review project expenses and post in Sun system
- Assist AHAN Project Manager & Finance & Admin Team Lead in auditing process and requirement.
- Ensures high quality and timely processing, recording and reporting of financial transactions to support implementation of programs and assist in decision making
- Assist in preparation of Donor reports and submit periodically as per the requirement.
- Assists staffs and teams in understanding and implementing policies and procedures in all financial transactions.
- Prepare all financial documents to be sent to Head Office on a quarterly basis
This position will work with all stakeholders in the province to provide service in Account Payable transaction. This position will report to EU/ANCP AHAN project, Finance and Admin Team Lead
Financial Transaction (Grant)
- Processes all financial transactions of project and records them in Sun6 within reasonable time.
- Reviews financial transactions to ensure that these are valid and authentic, and that support documentations are adequate and complete
- Records reviewed transactions in Sun System and prepares vouchers
- Alerts project team for any significant variance
- Files all vouchers and supporting documents and make them readily available for reference and audits
- Prepare payment voucher for suppliers and partners
- Prepare cash request for project to ensure that project has sufficient fund to use within the month and meet target low of national finance department
- Review the record of fixed and non-fixed assets for EU Grant to ensure that all asset record into the consolidate asset list and work closely with Admin about asset control.
- Prepare annual insurance for project assets
- Review asset listing to ensure that all assets purchase are correctly registered with complete required information by EU/WVI
- Ensure delivery of related finance documents to National office in quarter basis.
LDR/Time Sheet
- Prepare monthly Labour Distribution Report (LDR) and file time sheet allocations for all project staff
Grant Monitoring, Reporting and compliance
Produce monthly FFR in compliance with WVI’s and EU Grant financial reporting standards and deadlines and provide management with monthly analyses of the financial situation of the EU Grant
- Aging report
- Core/Log-frame report
- T6 report
- Donor report
- Other reports as required by Donor/WVI
- Coordinate with Finance & Admin Team Lead to ensure EU AHAN grant compliance within project by reviewing project expenditures reports activity wise
- Monitor over spending on each activity line and flag to management
- Ensure no significant under spending on each activity line.
- Monitor and process for timely and accurate funding request for province
- Review financial report and expenses of project and post in Sun system (if applicable)
- Assist Project Manager & Finance and Admin Team Lead in monitoring operational budget such salary, benefit, travel and other office costs very well within the approval donor budget.
- Work with Finance & Admin Team Lead to conduct financial review of partners and World Vision International Laos project spend
- Ensure strict compliance with EU donor compliance and govt requirement.
Support to staff
- Provide support to project team in financial issue at the provinces/districts they based at.
- Support Project Manager and project team to prepare and process the finance related documents and issues
- Work with Finance & Admin Team Lead to provide financial capacity building to all project staff and partners
Internal & External Audits
- Works with Project Manager and Finance & Admin Team Lead in accomplishing pre-audit requirements
- Submits required financial documents and response to audit analytical review questions in good time
- Responds to auditor’s queries & issues during audit field work
- Works with Finance & Admin Team Lead in monitoring status of implementation of audit recommendations and submits updates to Project Director and Grant Finance Manager in National Office.
- A minimum of 3 years work experience in Finance
- Experience in INGO grant project budgeting and financial management
- Experience in operating Sun Systems and Q&A
- Strong working knowledge and experience with Excel
- Bachelor degree in Accounting of Finance
- Advance skills with Spreadsheet Analysis, and Sun System Accounting Package, Q&A Reporting
- Strong knowledge on GAAP and World Vision Financial Manual (FM)
- Strong budgetary and financial management and analytical skills
- Clear understanding of written and spoken English.
- Computer literate in Accounting Software, Microsoft Office, Lotus Notes or similar database, email and Internet programs
- Ability to work in a stressful situation and in a cross-cultural condition.
- Familiarity with general accounting principles.
- Adequate knowledge on World Vision Financial Manual (FM)