Under the direction of the Chief Executive Officer (CEO), the Administrative Services Manager (ASM) plans, organizes, directs, and coordinates the organization’s administrative functions and assists in the development and implementation of administrative policies and procedures.
The ASM ensures the business needs of the organization are successfully executed, and processes run smoothly. The ASM may be responsible for overseeing the administrative, fiscal, and human resources support functions, including budget development and management, financial administration, purchasing, contract administration, grant administration, management analysis, and personnel and payroll administration.
The ASM manages all administrative support functions, serves as the Board of Directors liaison and coordinates Board of Directors meetings. The ASM makes organizational, policy and procedural recommendations; supervises administrative staff; and performs related work as assigned. The ASM also supports the work of the organization by being a professional-level resource for departments and staff and is engaged in Board and key stakeholder communication strategies and implementation.
TYPICAL TASKS
- Plans, organizes, directs, and coordinates some or all of the organization’s budgeting, purchasing, payroll, fiscal control, personnel, employee relations, organizational development, strategic planning, information systems, and general administrative functions;
- Prepares, negotiates, and administers contracts; prepares and maintains monitoring and reporting systems; prepares grant applications, and confers with Federal and State regulatory agencies;
- Assumes overall responsibility for the budgetary and fiscal control programs and preparation of the budget;
- Exercises overall direction of the office service functions;
- Participates in a variety of analytical studies relating to programs and needs of the department;
- Prepares, reviews, and approves detailed correspondence and reports;
- May prepare departmental policies and procedures to align with industry standards or relevant Federal, State, County and City guidelines;
- May select, train, direct, and evaluate subordinate staff;
- May direct subordinate staff in the development, maintenance, and evaluation of information systems and analyze outcome data in order to evaluate, plan, and implement organizational goals and objectives, and to plan for future information system’s needs;
- Performs related work as required.
Four years of increasingly responsible experience in general administration, including some lead or supervisory experience is required.
Knowledge of:
- Principles and practices of non-profit or public administration, financial control and reporting and organizational review.
- Principles and practices of supervision, training, and performance evaluation.
- Principles and practices of budget preparation and control.
- Principles and practices of safety management.
- Principles of management analysis and organizational design necessary to formulate and implement administrative policies
- Knowledge of preparation, negotiation, administration, and monitoring of contracts and grant applications
- Office methods, procedures, software, and equipment.
Ability to:
- Organize, implement, and direct financial and administrative activities.
- Interpret and explain pertinent organizational policies and procedures.
- Conduct administrative and analytical studies, compile technical and statistical data, evaluate alternatives, and make sound recommendations.
- Assist in the development and monitoring of the organization’s budget.
- Develop and recommend policies and procedures related to assigned operations.
- Prepare and present clear and concise correspondence and reports.
- Prepare financial statements and administrative reports.
- Operate a computer using word processing and business software and other office equipment.
- Communicate effectively, both orally and in writing.
- Establish, maintain and promote effective working relationships with employees, other agencies, and the public.
- Demonstrate initiative and exercise good judgment in the performance of duties.
- Work independently and as a team member; recognize and set priorities and meet deadlines.
- Observe safety principles and work in a safe manner.
- Efficiently negotiate and monitor organization contracts.
Salary Range: $100,000 - $125,000 DOE
To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be accepted.
Please submit cover letter and resume to: [email protected].
- May be opportunity to work hybrid - remotely and in office.
- Willingness to work evenings and weekend as required.