Reporting to the Director of Walk, Regional Walks, the Development Specialist provides key support in helping the chapter achieve recruitment and revenue goals for the Walk to End Alzheimer’s, an annual signature fundraising and awareness building event of the Alzheimer’s Association as well as other special events. The Development Specialist works closely with all Special Event Managers and Program Assistants to provide exceptional service internally with our staff and volunteers and externally with our Walkers, team captains and donors. The Development Specialist will take the lead in supporting chapter walk staff with the administration and management of the online registration and fundraising system, Convio. This position works closely with Accounting, Finance and Donor Services to lead our internal Walk process (invoices, check requests, reconciliation etc.)
This a full-time position located in the San Jose, California office and reports to the Director of Walk.
Convio database management
- Develops and analyzes reports to inform fundraising and cultivation plans
- Delivers enhanced Convio Training for new employees and general operational onboarding with support of Walk Leadership Team
- Utilizes all aspects of Convio in relation to money processing, reconciliation, customer support and e-communication
Sponsorships
- Creates templates for various Sponsorship documents for use by Walk Managers
- Develops, utilizes and monitors sponsorship tracking system and follows internal processes to manage payments and invoicing
Fund Raising and Recruitment
- Secure sponsorship and table sales for Chapter Relationship events
- Researches and recruits leads for The Longest Day in conjunction with Constituent Events Manager
- Consolidates orders of items pertaining to events
- Responsible for operational oversight of the Chapter’s Walk donation processing in conjunction with processing center(s) and Donor Services team
- Research and track matching gifts and sponsorship payments in partnership with Donor services team.
General Event Support
- Responsible for training volunteers to assist with in-house projects related to the Walk to End Alzheimer’s
- Build and maintain master trackers, sponsorship and budget trackers for walk program
- Provide in-house training and admin assistance as needed
- Manage shared drives (public drive and Google drive) for all Walk related topics
- Coordinate and provide follow-up for Walk Staff calls
- Provide day of event support for Chapter walks as needed
- Assist with planning Chapter Relationship events
- Assist with auction catalog descriptions, organization and presentation of items. Oversee silent auction set-up and schedule on event day
- Maintain up-to-date Board of Directors give-get report
- Provide support for other development projects as needed
CULTURE OF COLLABORATION
We strongly encourage all employees of the Alzheimer’s Association to adopt the mission of the organization in their daily work and to professionally represent the Association outside of work. All staff work collaboratively as a team to accomplish, if not exceed, organizational goals as detailed in the National Strategic Plan. In addition, all staff are expected to fully engage in our culture of public policy & advocacy, fundraising, and diversity and inclusion.
- Help out where needed even if it isn’t in your job description
- Participate in the Walk to End Alzheimer’s Staff Team and "Give or Get" fundraising goals
- Work at least one Walk on a weekend or as required by your supervisor
- Respond to public policy calls to action & participate in advocacy days
- Enhance our culture of diversity and inclusion in all aspects of the job
- At least two to four years’ experience peer-to-peer fundraising or similar roles
- Volunteer development and management, public relations, donor cultivation and relations, corporate sponsor cultivation and relations
- Must be proficient with MS Word, Excel, Access, PowerPoint, email, internet
- Master level knowledge of Microsoft Excel/Office suite
- Experience with Google Suite
- Experience creating and managing CRM marketing and fundraising campaigns on platforms such as Convio, Blackbaud, Salesforce Marketing Cloud, Team Approach or DonorPerfect
- Expertise in utilizing multiple databases
- Expert organizational, analytical, and critical thinking skills
- Proven success prioritizing and managing competing projects, data sets, and varying details
- Proven ability to maintain data security and confidentiality
- Excellent written and interpersonal communication skills
- Ability to work with vendors such as graphic artists, printers, merchandise businesses, caterers, etc. to deliver special events collateral materials
- Must possess basic accounting skills and principles
- Ability to travel occasionally throughout the Chapter Area
- Ability to lift items up to 20 pounds
- Ability to work with diverse communities and demonstrate inclusiveness
KEY PROFESSIONAL ATTRIBUTES
- Outgoing, Positive, Engaging and Enthusiastic
- Can-do Attitude
- Self-starter, able to work independently and problem-solve, willing to take initiative
- Strong ability to self-manage with significant strength in time management
- Ability to work on a team and develop relationships at multiple levels of the organization
- Detail-oriented, efficient, and ability to multi-task
- Sensitivity to working with older adults and ability to work compassionately with persons with dementia or memory loss
- Strong listening skills; friendly, helpful manner with internal and external clients.