POSITION SUMMARY:
The Financial Operations Manager is responsible for the day-to-day operations of the Purchasing and Accounts Payable workgroups. This position will oversee the procure to pay process, which includes such activities as planning, organizing and supervising the affiliate’s comprehensive purchasing functions and the timely payment of all vendor invoices. The Financial Operations Manager will provide direct supervision of the Purchasing and Accounts Payable staff.
Areas of Responsibility:
ESSENTIAL FUNCTIONS, DUTIES and RESPONSIBILITIES:
(Essential Functions, Duties and Responsibilities: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities.)
- Supervises, manages and reviews work product of professional and non-professional level staff and other accounting and reporting functions to ensure accounting records are complete and accurate. Conduct performance evaluations, hiring, disciplinary and termination actions.
- Administer bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
- Compile data from a wide variety of sources (e.g. vendors, staff, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of procure to pay policies and procedures, and/or monitoring purchasing processes.
- Directs all functions related to the purchase of equipment, supplies and services for the affiliate for the purpose of ensuring compliance with internal policies and generally accepted accounting principles.
- Process purchasing-related information (e.g. bid documents, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
- Research contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and availability as necessary.
- Respond to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.
- Serve as liaison with vendors (e.g. telephone service, cell service, fuel, office supplies, etc.) for the purpose of monitoring and consolidation of orders for better management of expenses.
- Review all payments made by accounts payable on a daily basis ensuring the accuracy and validity of such payments.
- Ensure all payments such as payments to vendors, lease payments, utility payments, etc. have been approved by appropriate levels and that proper policies and procedures have been followed in making payments.
- Review and correct 1099 information quarterly for preparation of yearly 1099 reporting. Prepare the 1099 reports and run yearly tax forms.
- Develop and monitor metrics to ensure efficiency and effectiveness of the procure to pay process and drive exceptional efficiency and service levels.
- Develop staff through formal and informal coaching, appropriate assignments and the performance evaluation process to ensure work is appropriately prioritized and processed effectively.
- Stay current with developments, practice and industry trends in the accounting field as it impacts the procure to pay function.
- Respond to requests for accounting information from other departments or external parties.
- Provides support to affiliate's budget process and other functions of the Finance department as required.
NON-ESSENTIAL FUNCTIONS, DUTIES and RESPONSIBILITIES:
- Participate periodically on various affiliate work groups related to the financial status of the affiliate.
- Perform other duties as assigned by the Controller.
- Works with/supervises volunteers/interns as applicable.
Educational Background:
Bachelor’s Degree in Accounting or a related field required
An MBA or CPA certificate preferred
Skills/Experience:
- Five years of professional level supervisory experience in accounting work or auditing, and a Bachelor's degree in Accounting, Finance or a related field or other equivalent combinations of training and experience required. Non-profit experience a plus.
- Principles and practices of accounting including purchasing and accounts payable functions, internal controls, accounting systems, record keeping and auditing.
- Advanced knowledge and use of Microsoft Office, with emphasis on Excel skills.
- Strong knowledge of computerized accounting system, preferably Enterprise Resource Planning systems, such as NetSuite.
- Working knowledge of various financial reports.
- Solving highly technical and complex problems associated with auditing, financial reporting, accounting systems, controls, and production.
- Working cooperatively with other employees, customers, vendors, clients, and the public.
- Reviewing or checking the work products of others to ensure conformance to standards.
- Effective communication of financial information and processes to internal and external customers, in writing and verbally.
- Supervising and leading staff, teams, and projects.
- Teamwork and delivery of excellent customer service.
- Critical thinking and problem solving.
- Leading and implementing change.
- Exercising professional judgment and discretion.
- Organizing and managing work and projects, and in time management. Ability to adhere to schedules and deadlines.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 24 2017
Active Until:
Sep 24 2017
Hiring Organization:
Planned Parenthood Federation of America
industry:
Nonprofit