Under general supervision the Business Development coordinator provides administrative, logistics and clerical support to ensure the effective operations of the Heart Walk department. Responsibilities include managing various databases, maintaining and updating information, overseeing event logistics and managing a volunteer planning committee and producing a variety of routine and special reports as assigned. Position is housed in the San Jose office with responsibilities for participating in overall office coordination to ensure excellent service to internal and external customers.
Areas of Responsibility:
- Supports Heart Walk department with matching gifts processing and entry into CRM system(s), pulling reports as needed, event logistics as assigned, procurement of incentive prizes and mailings.
- Creates and maintains database information for Silicon Valley Heart & Stroke Walk; may include managing the Company Pyramid, registering walk teams and captains, entering and confirming sponsorships, entering donations and matching gifts.
- Oversees the planning and implementation of the Silicon Valley Heart & Stroke Walk including recruiting and managing a volunteer committee.
- Provides a wide variety of skilled administrative and clerical support to Silicon Valley Heart & Stroke Walk department, ensuring all office functions run efficiently. Ensures a high quality of service is provided to all staff and volunteers.
- Acts as point of contact for Silicon Valley Heart & Stroke Walk participants who have questions about the website, passwords, donations, etc. Responds to email and phone inquiries within 24-48 hours and monitors our Heart Walk email inbox daily.
Skills/Experience:
- Advanced knowledge of database management including Excel.
- Advanced knowledge of Microsoft Windows Programs (i.e., Word, Outlook) and basic graphic software (e.g., PowerPoint and Publisher, etc.)
- Office administration skills, including general clerical skills (e.g., filing, faxing, emailing, word processing, copying, telephone etiquette and operation).
- Effective written communication skills, including skill in proof reading for grammar and spelling, and ability to write proposals and professional correspondence.
- Effective interpersonal skills and ability to maintain a professional but friendly manner in all dealings with staff, volunteers and potential sponsors; ability to work in a team environment with other staff is especially important.
- Ability to keep all work-related information confidential as necessary.
- Knowledge of graphic layout programs a plus!
- Results oriented phone solicitation and follow-up for assigned projects.
- Demonstrate ability to organize and manage multiple projects, prioritize tasks and meet deadlines.
- Demonstrate ability to communicate on a regular basis with Directors on projects as needed.
- Experience and confidence with public speaking.
Job Function:
Organization Info
Listing Stats
Post Date:
Feb 7 2018
Active Until:
Mar 8 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit