Financial Analyst or Invoicing Specialist

Homebase seeks a Financial Analyst or Invoicing Specialist to join our passionate and growing San Francisco-based team. The base salary range for the Invoicing Specialist is $55,000 – 75,000, and Financial Analyst is $70,000 – 90,000, contingent on experience. The position also comes with a comprehensive benefits package.

Homebase is a public interest nonprofit dedicated to the social problem of homelessness. Our mission is to end homelessness, prevent its recurrence, and decrease its effect on communities. For over 30 years, we have worked at the local, state and national levels to support communities in designing systems and implementing responses to homelessness while fostering collaboration and collective impact in addressing its political and economic causes.

Summary

The Financial Analyst or Invoicing Specialist is a key member of the Homebase administrative finance team, working closely with Homebase’s Director of Federal Programs and Director of Administration to ensure efficient systems and processes for administration of Homebase’s federal contracts. This position also works closely with other members of the administrative team to support Homebase’s finance and operations processes.

Responsibilities

• Manage the monthly billing processes on federal contracts
• Review staff monthly timesheets and expense reports and prepare same for invoicing
• Provide federal contract management and support, including financial planning, resource management, task coding, contract review, and contract supporting documents
• Drawing monthly reports in federal government portal and maintaining running budget for federal work plans
• Provide support for subcontractor review, selection, and on-boarding processes in addition to annual wage rate negotiations
• Assist with management of subcontractor agreements and processing monthly subcontractor invoices
• Submit grant monthly activity reports, quarterly financial reports, and closeout reports
• Assist with annual grant application process, including submittal and follow up contract paperwork
• Follow and maintain compliant federal policies and procedures
• Support internal preparation for annual financial audit performed by independent audit firm
• Support Comptroller and other members of the finance team in maintaining Homebase’s financial systems, budgeting, and general contract management
• Assist administrative team in managing and operating the office and other duties as assigned

Qualifications

Successful candidates must possess:

• Excellent attention to detail and ability to prioritize and manage multiple ongoing projects under strict deadlines
• Advanced experience with Microsoft Office programs, especially Excel, and familiarity with Mac computers, financial software
• Ability to problem solve, learn quickly, and adapt to new systems and software
• Ability to succeed in a team-based non-profit environment and cultivate collaborative partnerships
• Strong writing, proofreading, and editing skills
• Interpersonal skills and flexibility to handle urgent requests

Homebase prefers candidates with:

• 3-5 years of increasing responsibility in contract management and financial systems support
• Degree(s) or equivalent experience in finance, bookkeeping, and/or accounting preferred
• Familiarity with billing on federal contracts
• Experience with non-profit financial management and government funding
• Experience with time tracking, invoicing, expense tracking, and time-based reporting software systems

Homebase is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

To apply please email cover letter, resume, and at least three references to [email protected]. Position open until filled. 

Qualified candidates with arrest and conviction records are welcome to apply and will be considered for the position in accordance with the San Francisco Fair Chance Ordinance.