Performs complex (journey-level) administrative support or technical program assistance work for the Health Strategies team. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Areas of Responsibility:
- Prepares, interprets, and disseminates information concerning organizational programs and procedures.
- Prepares, edits, and distributes correspondence, reports, studies, forms, and documents.
- Develops, coordinates, and maintains record keeping and filing systems for their areas of responsibility.
- Develops copy for social media posts and campaigns.
- Responds to inquiries regarding rules, regulations, policies, and procedures at the direction of supervisors.
- Responds to media and social media inquiries at the direction of supervisors.
- Schedules media appearances at the direction of supervisors.
- Coordinates meetings, conferences, seminars, may coordinate work between organizational units of the organization.
- May assist in compiling and analyzing data, making calculations, and preparing reports.
- Participates in planning of programs.
- Examples include tracking attendance, preparing presentation material, arranging logistics and post-follow up, posting and tracking of event social media.
- Learning and maintaining data, social media, and design programs.
- Examples include Greater Giving, Dynamics, Karma and IQ, Canva, and Sprinklr.
- Reliable transportation.
- Vendor Coordination.
- Includes obtaining proper vendor paperwork & submitting to appropriate parties.
- Submitting vendor invoices for payment.
- Ensuring vendors receive correct and updated information from AHA.
- Volunteer and speaker recruitment & coordination for events.
- Reach out to volunteers and/or groups.
- Maintain a volunteer database with contact information.
- Coordinate times for volunteers.
- Scheduling and/or other volunteers to participate in media interviews.
- Performs related work as assigned.
Educational Background:
High school diploma or GED equivalent required.
Skills/Experience:
- Knowledge of office management principles and practices and administrative procedures, and promotion of programs.
- Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (May be tested).
- Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.
- Thorough knowledge of business letter writing format, style, and protocol.
- Social media fluency (Facebook, Twitter, Instagram, SnapChat, LinkedIn, and others as necessary).
- Skill in maintaining and organizing large amounts of data with precise attention to detail.
- Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.
- Skill in conducting basic research including gathering and assimilating information pertinent to assignments using the Internet and other resources.
- Skill in communicating with others (including media and community) to effectively carry out essential job functions.
- Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.
- Skill in properly handling confidential and sensitive information with tact and discretion.
- Proven ability in effectively managing multiple priorities involving multiple customers.
- Skill in effectively interpreting programs and plans.
- Must have at least 1-year related experience.
- Ability to lift 20lbs from ground to waist level with or without reasonable accommodation.
- Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and spreadsheets. Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.
- Must be at least 18 years old.
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 25 2018
Active Until:
Aug 26 2018
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit