Back to top

Field Support Coordinator

This job is no longer available

Saddle Brook, NJ, USASaddle BrookNJUSA

The American Heart Association is recruiting for a Field Support Coordinator position to provide administrative and logistical support to the fundraising directors and priority revenue events in our New Jersey market . This is an hourly position and staff work a 37.5 hour work week.

Areas of Responsibility: 

Your key responsibilities will include (but not be limited to):

  • managing data in several organization databases on a daily basis with accuracy and precision
  • providing administrative and all logistical support for priority revenue generating events
  • providing excellent customer service, written and verbal
  • working in a team environment

Event Logistics:

  • coordinating electronic and print event materials (invitations, brochures, tribute journals, signage, banners);
  • preparing attendee list and tracking registration;
  • negotiating with vendors;
  • securing venue, obtaining required permits and appropriate support personnel (police, fire, EMT, security)
  • securing volunteers and providing direction day of events
  • attending assigned events to direct set-up and break-down;
  • be logistical lead at venue on event day;
  • ensuring all event related items are completed within established timeline.

Administrative and data management:

  • entering data into several management systems daily
  • maintaining accurate, detailed and current information in databases
  • processing invoices and payments;
  • preparing correspondence and producing detailed reports
  • supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support, venue set-up and break-down);
  • providing administrative support to event committees

In this role, you will be based in our Saddle Brook, NJ office and will report to the Director of Business Operations|Development. You may support two or more fundraising directors in the NJ market.

Educational Background: 
a college degree or some college preferred, at least a high school diploma or GED is required;

If you want to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • advanced skills in Word, Outlook, Excel and PowerPoint are required;
  • strong database management experience
  • experience in administrative support that includes simultaneously supporting multiple directors and/or fundraising events is highly desirable;
  • able to work in a fast paced, time sensitive environment;
  • able to multi-task and organize a heavy workload with minimal supervision;
  • possess excellent problem solving, above average communication and customer service skills;
  • convey a positive and professional image;
  • above average communication and customer service skills;
  • ability to compose correspondence in a professional and visually appealing manner;
  • must be willing to travel to events and meetings as needed in support of the fundraising initiatives;
  • must be willing to work outside of standard hours as needed, including weekends in support of events.

To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.


Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.

Organization Info

American Heart Association | American Stroke Association

Dallas, TX, United States
Annual Budget : 
More than $500M
About Us

The American Heart Association's mission is to build healthier lives free of cardiovascular diseases and stroke, America's No. 1 and No. 5 killers.

Founded in 1924, our organization now includes more than 30 million volunteers and supporters. We fund innovative research, fight for stronger public health policies, and provide critical tools and information to save and improve lives.

Listing Stats

Post Date: 
Mar 13 2019
Active Until: 
Apr 13 2019
Hiring Organization: 
American Heart Association | American Stroke Association