The Founders Affiliate of the American Heart Association is recruiting for a Field Support Coordinator position to be based inour Saddle Brook, NJ office . This position provides administrative and logistical support, customer service, and data management to multiple fundraising events in New Jersey to increase the public’s awareness about cardiovascular diseases and stroke in support of the American Heart Association’s mission and in support of our critical fund-raising events.This is an hourly position and staff work a 37.5 hour work week.
- Event Logistics: to include coordinating event materials (invitations, brochures, fundraising kits, signage, auction packages); preparing attendee list and tracking registration; recruiting and coordinating volunteers, working with vendors; obtaining required permits; attending assigned events to help with set-up and tear down; acting as contact person at event site on event day; and working with the director to ensure all event related items are completed in a timely manner.
- Administrative and data management: to include data entry into event management systems; processing invoices and payments; preparing correspondence and spreadsheets, informational materials and reports; supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support).
- In this role, you will report to June our Director of Business Operations. You will provide administrative and logistical support for fundraising events and associated wrap-around events and meetings and may support 2 or more fundraising directors.
As the ideal candidate for the Field Support Coordinator position we need you to bring your 2 plus years of experience in administrative support; you must like working in a fast paced, time sensitive environment; the ability to multi-task and easily organize a heavy workload with minimal supervision is crucial; you possess excellent problem solving, communication and customer service skills and you convey a positive and professional image. To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
If this sounds like you, review the preferred skills we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
You should have excellent written and verbal skills, above average communication and customer service skills; the ability to compose correspondence in a professional and visually appealing manner; advanced skills in Word, Outlook, Excel and PowerPoint are required; and database experience is highly preferred. You must be willing to travel to events and meetings as needed in support of your Director which may include some work outside of standard hours including several weekends during events.
- Education: Related experience may be substituted as follows: 1 ½ years experience equates to 1 full time year of higher education.
- Experience: Must have at least 2 years of experience in administrative support. Experience supporting multiple directors and/or supporting fundraising events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.