The American Heart Association (AHA) has an excellent opportunity for a Project Coordinator. This role will be located in our Sacramento, CA office.
The Project Coordinator is responsible for providing coordination and administrative support for the California Tobacco Endgame Center for Organizing and Engagement (CA Tobacco Center) project. Responsibilities include preparing and distributing communications, scheduling, volunteer responsibilities and other organizing efforts based on project assignments. Also, responsible for operational budget and expense processing, record keeping or other administrative duties.
This is a full-time, benefits eligible grant funded position. Current funding is through.
- Coordinate and monitor project timelines while effectively communicating project needs and related information as required.
- Communicate with client base to organize and manage assigned projects/events/meetings. Recruit staff and/or volunteers for participation, coordinate with vendors, or perform on-site set-up and logistics coordination.
- Respond to requests for resources or administrative assistance. Process incoming and outgoing mail, create and maintain office and computer files, as well as daily and weekly knowledge of ongoing operations in assigned activities.
- Assists with marketing efforts which may include updating on-line content, distribution of marketing materials, or vendors/contractors/volunteer’s communication. Act as a resource and administrator for project team members on SharePoint.
- Utilize vendor and/or AHA systems (e.g. E1, COI, Seibel, Oasis, etc.) efficiently and competently to process invoices, contracts, requisitions, and expenses; Prepare monthly reports to track cooperative agreement activities. Submit staff and volunteer reimbursements.
- Evaluates and maintains information and accurate data for compliance requirements or internal reporting needs. Collaborates with internal and external customers to ensure documentation is accurate and meets expectations. Coordinates with Procurement and Legal to execute contracts pertinent to the Tobacco Center.
- Minimum of two (2) years of experience in:
- Office administration and project coordination.
- Basic accounting procedures such as invoicing, accounts payable, and expense reporting.
- Strong interpersonal skills and the ability to work effectively with volunteers, staff, and the public as part of a team.
- Demonstrated ability to prepare written and presentation communications.
- Demonstrated customer service skills.
Here are some of the preferred skills we are looking for:
- Some college coursework preferred.
- Meeting or event planning experience.