The American Heart Association has an excellent opportunity to join as a Project Coordinator in our National Engagement Center based in Richardson, TX.
The Project Coordinator position provides organizational administrative support to senior leadership at the National Engagement Center (NEC). The position assists NEC staff in all facets of their overall responsibilities. The role will also lead organizational events including the NEC recognition and special guest events; and manage expenses for the NEC. This role will also be held to the NEC organizational shared goals/objectives as it relates to customer partner, employee engagement and budget management.
Areas of Responsibility:
- Manages the NEC’s Activities Committee. Plans, organizes and manages special events and facilitates decorations/displays for holidays and special events such as Annual Awards Ceremony, Customer Service Week and Heart Walk fundraising and monthly employee recognition. Collaborate with National Center’s Activities Committee to participate in yearly events (Heart Walk, Fall Festival, Holiday Party, Angel Tree, etc.)
- Assists Senior Operations Manager with various facets of facilities management. Responsible for office, facilities and vendor management including serving as contact person for vendors and troubleshooting any issues that impact the NEC. Works closely with the senior leadership team and front-line staff to support E-1/expense management, schedules, attrition reports, staff meeting agendas and notes and logistics for professional webinars and presentations
- Manages, organizes and reconciles expenses for NEC management team members. Submits all payments and inquiries for all facility supplies and other assigned bills and resolution of vendor or account disputes with vendors. Tracks monthly billing. Research and purchase supplies needed for break room, office, cleaning, events and employee recognition
- Manages, orders and distributes office supplies for the facility. Administratively supports, manages schedule and calendar of events for NEC meeting rooms. Updates management attendance calendar and NEC organizational chart
- Responsible for taking projects from original concept through final implementation under minimal supervision and general guidance. Communicates concerns on projects to the leadership team. Provides direction and lead employee teams regarding special projects. Maintain administrative SOPs
- Assists receptionist function for answering calls to the main AHA national office and Affiliates phones including scheduling for coverage
- Assists Vice President Customer Strategies with expense reports and scheduling needs. Coordinates meetings arranges webinars and meeting logistics. Provide back-up support to receptionist for the corporate office
Educational Background:
Bachelor’s degree preferred
Skills/Experience:
- 3 + years’ previous event planning experience/ project management and the ability to think on your feet in a fast-paced environment
- Demonstrates expertise in office management procedures and telephone etiquette; ability to anticipate potential problems and needs; identify solutions and think logically; excellent oral and written communication skills; ability to anticipate potential problems and needs; identify solutions and think logically; customer service knowledge
- Microsoft Tools (Word, Excel, Outlook, PowerPoint, SharePoint)
- Must have reliable transportation to run errands for company event planning and to attend meetings at our National Headquarter location
- Functions in a team environment; superior listening skills; adept at probing and questioning to uncover caller’s underlying needs in a sensitive manner
- Works independently and accurately in a fast-paced, changing environment and manage multiple projects and project deadlines
- Ability to work a flexible schedule including weekends
- Able to read and understand procedures and manuals; proficiency using the internet; ability to handle multiple tasks simultaneously
- Establish relationships and communicate with all levels of management including executive staff
- Experience using multiple communication methods (i.e. Microsoft Skype - IM, phone, SharePoint; Social Media Networking-Facebook, Twitter, email, etc.)
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 25 2019
Active Until:
May 25 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit