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Manager: IT and Administration

This job is no longer available

Pretoria, South Africa
Full-time
  • Technical Support – liaise with IT team to ensure timely provision and/or coordination of technical support
  • Management and control of assets/inventory database ensuring it’s up to date, tagging & numbering of assets and physical verification
  • Work with IT team in-country, regional and HQ to ensure robust network administration including new user e-mail set-up, network account set-up etc
  • Liaise with IT to identify areas where users can be trained to improve computer literacy and security as well as assist users as needed in trouble shooting IT issues
  •  Responsible to ensure optimal internet connection in the office with minimal downtime, adequate speeds and liaises with vendors regarding all Internet equipment and systems issues
  • Ensure there is proactive and superior customer service provided by IT, Admin and procurement departments
  • Ensure the procurement & Logistics officer is adhering to FHI360 processes with regard to preparation and approval of procurement packs
  • Ensure adequate procurement management and work with procurement team to have necessary SLA’s in place and well stored digitally
  • Enhance administration and Ensure effective facilities’ management as well as rental agreements being properly maintained and amended where necessary by ensuring apt database of all contracts;
  • Liaise with the landlord and building manager to ensure that the building is maintained to guarantee a conducive working environment;
  • Regularly review and renew office machine rental agreements where necessary;
  • Ensure that insurance company holds sufficient cover for all assets;
  • Support the admin team in efficient and better digitized vehicle fleet management reporting system
  • Support admin team to ensure efficient travel management processing and tracking;
  • Ensure an efficient cell phone management system is in place for tracking monthly usage and billing
  • Supervise the activities of the IT, Admin & procurement officers;
  • Ensure the safety and security requirements are in place as per FHI360 regulations and country OHS requirements
  • Work on coming up with IT based solutions for efficient admin and procurement processes
  • Ensure adequate vehicle fleet management including vehicle maintenance, insurance and log book management
  • Ensure effective cell phone management
  • Additional duties as required and assigned
Educational Background: 
Degree in Business Administration or equivalent, together with five years’ experience in office management, IT management certifications, procurement and administration within the NGO industry
Skills/Experience: 
  • Knowledge of general office practices and administrative procedures and/or the ability to comprehend them
  • Experience and knowledge of procurement and administration under US funded awards is advantageous
  • Relevant skills to manage servers under the common support frameworks 
  • Resourceful through use of technology, research skills and collegial relationships to resolve problems and initiative enhancements
  • Relevant software skills: MS Office, in particular a good working knowledge of Outlook, Excel, Word and PowerPoint;
  • Abilities on technology, research skills and collegial relationships to resolve problems and initiative enhancements;
  • Respond to enquiries independently and follow through on requests in an efficient manner; With minimal supervision, manage high volume of work-flow efficiently as well as be an effective supervisor;
Compensation/Benefits: 

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Organization Info

Fhi 360

Overview
Headquarters: 
Washington, DC, United States
Annual Budget : 
More than $500M
Founded: 
1974
About Us
Mission: 

To improve lives in lasting ways by advancing integrated, locally driven solutions for human development.

Why Work For Us?: 

We Believe…

…the key to improving the lives of the world's most vulnerable people lies in generating, sharing, and applying knowledge.

…sustainability comes from improving the capacity of individuals and countries to address their needs.

…in partnerships with governments, civil society organizations, the private sector, and communities.

…in approaches that address human needs as a whole

Connect With Us

Listing Stats

Post Date: 
Sep 5 2019
Active Until: 
Oct 5 2019
Hiring Organization: 
Fhi 360
industry: 
Nonprofit