Are you ready to put your dynamic administrative skills to work? Do you want to join a high performing administrative team? As an Event Support Coordinator in our Long Island market you will work with an administrative team to provide administrative and logistical support to our fundraising directors and events .
- performing data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- compiling informational materials and reports;
- supporting Board of Directors’ meetings to include minutes and scheduling as assigned;
- supporting directors and Executive Director in meetings and at events as needed.
- coordinating event materials (invitations, brochures, event signage);
- preparing attendee list and tracking registrations;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working with the event director to ensure all event-related items are completed in a timely manner.
This position is based in our Plainview, NY office and will report to the Executive Director for Long Island. You will support the ED as well as one to two fundraising directors.
If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience below:
- do you have intermediate to advanced skills in Word, Outlook, Excel and PowerPoint as these will be needed to complete your tasks;
- you should have strong database management experience;
- can you support multiple directors and/or fundraising events;
- you should feel comfortable working in a dynamic, time-sensitive environment;
- are you able to handle multiple tasks and organize a heavy workload with minimal supervision;
- having excellent problem solving, communication and customer service skills will help;
- you can present a positive image to internal and external customers;
- you can compose correspondence in a professional and visually appealing manner;
- you are willing and able to travel to events and meetings as needed;
- you are able to work outside of standard hours as needed, including weekends and some evenings as needed to support of events.
To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.
Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow - and we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association.