The American Heart Association is recruiting for a Development/Operations Specialist to provide administrative and logistical support in the Long Island market of our Founders Affiliate.
- Administrative support for the Regional VP Long Island,
- Project management,
- Division Board Support including the LI Annual Board dinner,
- Office Affiliate accounting liaison to include:
- oversee the process to ensure accurate coding and disposition of funds, matching gifts and team credits;
- ensure the organization and accurate accounting of pre- and post-event fund collections and bank tally counts;
- manages the “Caging” process by coding income appropriately, preparing batch headers, sending checks to CDS Bank on a daily basis, and cash deposits;
- attends all Affiliate Accounting Liaison calls and training sessions;
- Administrative & logistics for Hamptons Heart Ball event to include:
- coordinating event materials (invitations, brochures, tribute journals, gift bags);
- preparing attendee list and tracking registration;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working as part of a team to ensure all event related items are completed in a timely manner
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- informational materials and reports;
- supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support);
- provide administrative support to event committees including meeting minutes and administrative support
- Responsible for facility and operational functions of the office.
In this role, you will be based in our Plainview, NY office and will report to the Regional VP for Long Island. You will support the RVP as well as one to two fundraising directors.
If this sounds like you, review the preferred skills we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- be able to work in a fast paced, time sensitive environment;
- be able to multi-task and organize a heavy workload with minimal supervision;
- possess excellent problem solving, communication and customer service skills;
- convey a positive and professional image;
- excellent written and verbal skills;
- above average communication and customer service skills;
- ability to compose correspondence in a professional and visually appealing manner;
- advanced skills in Word, Outlook, Excel and PowerPoint are required;
- database experience including Dynamics and Prism;
- must be willing to travel to events and meetings as needed in support of the fundraising initiatives of the office;
- must be willing to work outside of standard hours including some evenings and weekends.
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
- Education: Related experience may be substituted as follows: 1 ½ years experience equates to 1 full time year of higher education.
- Experience: At least 2 years of experience in administrative support that includes experience supporting multiple directors and/or supporting fundraising events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.