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Remote - Executive Assistant

This job is no longer available

The American College of Medical Toxicology (ACMT), a national nonprofit organization engaging in professional education and consultation on medical toxicological issues, and its charitable arm, the Medical Toxicology Foundation (MTF), is actively recruiting an experienced Executive Assistant to assist in basic administrative functions for the organizations. 

Although ACMT is based in Phoenix all staff are located around the country and conduct business virtually.

Areas of Responsibility: 


  • Coordinate all Board Support, providing support to the Executive Director by organizing and coordinating board meetings, taking minutes, conducting pre/post meeting follow up.  

  • Provide general administrative assistance and support to ACMT’s day-to-day administrative operations including generating correspondence, file and record maintenance

  • Provide assistance monitoring award programmes and restricted funds

  • Provide other administrative assistance to the Executive Director and staff as appropriate


  • Record daily bookkeeping entries, including deposits, accounts payable, accounts receivable, and account reconciliation

  • Send and follow up on invoices

  • Maintain and file all accounting records including maintaining electronic files and necessary file backups

  • Participate in a wide variety of projects and compile special reports as needed


Educational Background: 
Associate's Degree
  • Minimum of Associate's degree, Bachelor’s degree desirable

  • Experience working with Board of Directors or in a similar capacity required

  • Minimum of 2 years of bookkeeping/nonprofit Admin experience, preferably in a non-profit environment

  • Proficiency in QuickBooks, Google, MS Office required

  • Excellent communication skills, both verbal and written

  • Professional manner and strong ethical code

  • Strong attention to detail and commitment to working efficiently and accurately

  • Ability to multitask and work with speed and accuracy without immediate and constant supervision

  • contributes to 75% of the employee only medical premium and 25% of your dependent premiums. Employees can also purchase dental and vision

  • a competitive 401K plan

  • 20 days paid time off each year + holiday and sicks days

  • paid maternity leave

  • A virtual environment with staff located all over the nation

How to Apply: 

Please submit a cover letter, resume and salary requirements to [email protected]

Resumes will be accepted until the position is filled.


Additional Information: 

The American College of Medical Toxicology strongly encourages individuals who can contribute to the diversity of the organization to apply.


The American College of Medical Toxicology is an Equal Opportunity Employer. We celebrate and support diversity and are committed to providing a work environment that is inclusive and free of discrimination and harassment. All employment decisions are based on individual qualifications without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, family or parental status, veteran, or disability status.

Organization Info

American College of Medical Toxicology

Phoenix, AZ
About Us

The American College of Medical Toxicology (ACMT) is a professional, nonprofit association of approximately 800 physicians with recognized expertise in medical toxicology. The mission of ACMT is to advance the toxicologic care of patients and populations and advocate for the specialty of medical toxicology.

Connect With Us

Listing Stats

Post Date: 
Feb 14 2022
Active Until: 
Mar 14 2022
Hiring Organization: 
American College of Medical Toxicology