Provides support for the Vice President of Human Resources, the Human Resources Team and Inclusion & Diversity Task Force on a wide variety of projects and initiatives. Performs duties such as events, meeting planning, various updates, committee, recruitment and HRIS support, travel coordination, administrative functions and general communications with internal and external constituents.
Areas of Responsibility:
- Manages the department’s senior level staff calendars. Assists in setting daily priorities to maximize the use of management’s time.
- Prepares internal and external communications, memos, agendas, and meeting minutes. Schedules and coordinates conference calls, meetings, retreats for department’s senior level staff. Sets up call lines, audio-visual requirements, confirms attendance, creates and monitors follow-ups, etc.
- Puts together meeting materials, presentations and reports.
- Prepares department reports, analyzes data and information, and summarizes for senior department leaders.
- Books and reconciles expenses for all travel arrangements ensuring all required travel documents are in order.
- Assists in the timely preparation and submission of accurate expense reports.
- Maintains files and records related to department activity, committees, and staff, which may be of highly sensitive and confidential nature.
- Assists in the coordination of Inclusion & Diversty Take Force initiatives
- Processes HR Department billing and expense reports
- Routinely updates employee resources, job postings, national website, OrgChart
- Assists with talent acquisition, recognition and onboarding efforts
- Supports CHRO including expense reporting, booking travel, scheduling, etc.
- Performs other job-related duties and HR Team support as assigned
Educational Background:
High school diploma or general education degree (GED) required. Bachelor’s degree in Business or related field preferred.
Skills/Experience:
- Possesses excellent interpersonal skills and follow-through, with a strong ‘can-do’ attitude and customer service focus, demonstrating the ability to work with a variety of internal/external stakeholders in a professional manner.
- Exceptional written communication skills with advanced attention to detail.
- Excellent organizational skills, with capability to prioritize and meet critical deadlines.
- Ability to take initiative, be creative, innovative, work independently, and with a variety of teams.
- Demonstrated ability to manage multiple projects/requests simultaneously while meeting deadlines and ensuring high quality work.
- Exhibits a high level of integrity and professionalism with the ability to handle multiple and urgent priorities with highly confidential and sensitive information.
- Knowledge of HR system
Qualifications:
- 3 - 5 years of experience working in the Human Resources field preferred.
- Advanced experience working with Microsoft Office, specifically Word, Excel, Outlook, and Power Point. OrgChart, ADP, AdobePro, SalesForce, Red Carpet, Outlook, GoTo Webinar, WorkFront and other data entry & reporting experience preferred.
- Working knowledge of nonprofit organizations is helpful.
Working Conditions:
- Work in an office environment.
- Some travel required.
- May require work outside a traditional Monday – Friday work week, and outside normal business hours.
Job Function:
Organization Info
Listing Stats
Post Date:
Apr 2 2018
Active Until:
May 2 2018
Hiring Organization:
Make-A-Wish America
industry:
Nonprofit