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Finance and Operations Administrative Coordinator

This job is no longer available

Phoenix, AZ, USA
Full-time

Together, we create life-changing wishes for children with critical illnesses. This is our mission at Make-A-Wish America. The Finance and Operations Administrative Coordinator is a key contributor to the mission by providing support to key executives on a wide variety of projects and initiatives. Performs duties such as meeting planning and coordination, oversees department committee and provides task force support, project tracking and deadline management, conducting research and drafting reports, travel coordination and general communications with internal and external constituents.

Areas of Responsibility: 
  • Acts as primary administrative support to the CFO and assists the Operations department including Finance, IT, and Strategy teams.
  • General administrative duties include meeting scheduling and coordination, travel arrangements, expense reports, preparing presentations decks, creating documents, managing correspondence, facilitating communications with internal and external stakeholders, trouble-shooting various issues, and managing daily workflow.
  • Provides direct administrative support for assigned national committee and task forces. Including maintaining meeting schedule and stakeholder roster, creating agendas and supporting materials, preparing meeting minutes, drafting official correspondence, and maintaining records.
  • Maintains master calendar, files and records for the department and assigned committees.
  • Supports conducting research, prepares metrics and manages project tracking systems for monthly financial reporting, data integrity, and a variety of chapter & department initiative.
  • Periodically may be called upon to assist other team members and departments.
  • Performs a variety of other duties as required.
Educational Background: 
Bachelor’s degree in business, nonprofit management, liberal arts or related field preferred
Skills/Experience: 
  • 3-5 years administrative or professional experience preferred
  • Must have versatile skills utilizing a variety of computer programs/software, with advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint and Adobe Acrobat programs.

Knowledge and Abilities:

  • Possesses excellent interpersonal skills and follow-through, with a strong ‘can-do’ attitude and customer service focus, demonstrating the ability to work with a variety of internal/external stakeholders in a professional manner.
  • Excellent written communication skills with attention to detail. Ability to communicate effectively with senior level leadership.
  • Strong organizational skills with ability to handle multiple projects and deadline pressures.
  • Self-motivated, highly adaptable to change, and able to work in a fast-paced environment.
  • Strong collaboration skills, able to understand organizational dynamics, navigates expertly and can achieve success in a consensus driven, team-oriented environment.
  • Ability to handle highly confidential and sensitive information.
Compensation/Benefits: 
  • Competitive compensation with annual incentive potential
  • Comprehensive benefit package: Medical, Vision, Dental, Wellness*100% employer paid for employee*
  • Health and Flexible Spending Account Options
  • Short Term Disability, Long Term Disability and Life Insurance*100% employer paid for employee*
  • 401(k) Retirement Savings Plan
  • 15 PTO days, 10 Sick Days, 10 Paid Holidays, and 2 Personal Days 
Job Function: 

Organization Info

Make-A-Wish America

Overview
Headquarters: 
Phoenix, AZ, United States
Founded: 
1986
About Us
Mission: 

We grant the wishes of children with life-threatening medical conditions to enrich the human experience with hope, strength and joy.

Based in Phoenix, the Make-A-Wish Foundation® is one of the nation's leading charities, serving children in every community in the United States, Puerto Rico and Guam. With the help of generous donors and approximately 25,000 volunteers nationwide, the Make-A-Wish Foundation grants a wish every 38 minutes, on average. Since our inception in 1980, we have granted more than 226,000 wishes. Visit the Make-A-Wish Foundation of America at www.wish.org (http://www.wish.org) and discover how you can share the power of a wish®.

Listing Stats

Post Date: 
Nov 14 2019
Active Until: 
Dec 15 2019
Hiring Organization: 
Make-A-Wish America
industry: 
Nonprofit