The mission at Make-A-Wish is to grant the wish of every child with a critical illness. The Executive Assistant for Brand and Corporate Alliances is a key contributor to the mission by supporting the departments' executives and overall department operations.
Areas of Responsibility:
- Completes a broad variety of administrative tasks including (but not limited to): managing active calendars and effectively coordinating meetings involving internal and external stakeholders; reconciling expense reports; composing, preparing and editing materials and presentations (including PowerPoint). Plans & coordinates travel plans & itineraries.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the VPs, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
- Acts as project manager and/or collaborates on a variety of special projects.
- Maintains key department documents including contact information lists and ensures that staff milestone recognitions are coordinated
- Responsibility for department meeting setup including rooms, A/V needs, or other special meeting needs. May require pre-read or agenda facilitation and notes-taking for key external or high-visibility meetings.
- Formal Brand Advancement Board Committee Support, including:
- Creates meeting calendars, prepares and distributes meeting notifications, and agenda materials, managing all correspondence around meeting execution.
- Writes and distributes minutes and maintains accuracy of committee minutes and attendance records.
Skills/Experience:
- Possess excellent interpersonal skills and exceptional follow-through, with a strong “can do” attitude.
- Ability to interact with a variety of stakeholders in a positive, proactive and professional manner.
- Ability to troubleshoot a variety of issues, exercising good judgment and critical thinking skills.
- Strong organizational skills; ability to manage multiple projects and requests simultaneously while meeting deadlines and ensuring a quality work product.
- Excellent verbal and written communication skills with strong attention to detail; ability to proofread and edit own work and the work of others.
- Savvy with technology, with ability to effectively learn and/or navigate key IT systems including Microsoft Office and GoToMeeting/GoToWebinar.
- Self-motivated, highly adaptable to change, and able to work in a fast-paced environment. Must be able to maintain composure under pressure.
- Ability to handle sensitive matters and maintain confidentiality is imperative.
- Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Possess the drive and initiative to actively improve internal processes and systems, and to take on new challenges with limited supervision.
Compensation/Benefits:
- Competitive compensation with annual incentive potential
- Comprehensive benefit package: Medical, Vision, Dental, Wellness
- *100% employer paid for employee*
- Health and Flexible Spending Account Options
- Short Term Disability, Long Term Disability and Life Insurance
- *100% employer paid for employee*
- 401(k) Retirement Savings Plan
- 15 PTO days, 10 Paid Holidays, 2 Personal Days
- Maternity Leave
- Educational Tuition Assistance
- Employee Awards and Recognition Programs
- Individual and Leadership Development
- Discounts and special offers for theme parks, events, hotels, concerts, and movie tickets
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 29 2018
Active Until:
Sep 29 2018
Hiring Organization:
Make-A-Wish America
industry:
Nonprofit