The Project Coordinator III develops plans and implements approved and typically large scale project efforts. They develop, establish and maintain project management standards and procedures. They are responsible for developing the project scope, defining project guidelines, obtaining business sponsor approvals and coordinating the resources necessary to successfully complete the project.
This includes providing project support in the coordination, monitoring, reporting, and documentation of initiatives supported by the Child Sponsorship Operations and Global Services (CSO&GS). This involves working with key people from the Sponsorship team, Regional Offices, National Offices, and Support Offices in order to achieve project objectives. It will provide centralized coordination to achieve the objectives of multiple projects and initiatives of the team.
It will have supervisory responsibility a group of Project coordinators, Project Assistants and or other professionals.
This position is part of the CSO&GS management team.
Project planning, budget planning, resource management, conflict/problem identification, risk management, communication and coaching/mentoring project coordinators at level 1 and II.:
- Ensures that the project, product or service is delivered within scope, time and budget. Contributes to the overall success of the portfolio and program objectives of the team.
- Monitor, track, and report the status and deliverables of simultaneous initiatives and projects against plans and schedules.
- Coordinate with other staff and teams to obtain information or to accomplish tasks needed to meet project requirements. Coordinate and execute project-related face-to-face or online meetings or forums.
- Follow-up and track responses and submissions of required project documents.
- Identifies and assess business risks; propose mitigation plans; identify, track and escalate issues as appropriate.
- Responsible to work with other stakeholders to resolve issues around project budget, resources, conflicting priorities, schedules, etc.
- Maintain and update project plans and monitoring tools.
- Maintain project web pages/sites through timely content uploading of online resources, reports and other relevant information.
- Defines project resource requirements and helps to acquire project resources if needed.
- Assigns tasks and supervise a group of Project Assistants and or other professionals.
- Writes project reports.
- Coordinates with business or project sponsor for any project adjustments, changes or revisions.
- Diploma or course in Project Management, Management or related field.
- Minimum 5 year experience in project management or coordination or related role in a multi-national or INGO.
Preferred Skills, Knowledge and Experience:
- A broad understanding of non-profit operations. Commitment to World Vision´s objectives, ethos, core ministries, Mission Statement and Core Values is mandatory.
- In-depth knowledge and skills in planning and project management. Use of generally accepted project management tools.
- Proven knowledge of project management, including 4 or more years managing projects.
- Diploma or certification in project management expected.
- Strong analytical, organizational, problem solving and time management skills. Excellent communication skills, both verbal and written, as well as negotiation and administrative abilities. Competent in the use of Microsoft Office computer programs including Word, Excel and PowerPoint.