Corporate Services Assistant - GCMO

Mail & Reception:

• Provide basic and accurate information in-person and via phone/email.
• Answer, screen and forward incoming phone calls, experience in handling international calls and expressive in communicating with international staff.
• Provide excellent customer service.
• Received deliveries, invoices and other billing statement- little finance work.
• Maintain office security by following safety procedures and controlling access via the reception desk.
• Monitoring of CCTV cameras.
• Assist Corporate Services Coordinator in administrative functions such as repairs, maintenance, care and upkeep of facilities and equipment.

Clerical:

• Prepares check request payment utilities, association dues and other GRE expenses.
• Maintains Monthly Utility Record.
• Filing and administrative record keeping.
• Process building gate pass and permits, and access deliveries.
• Update and Accredit suppliers using watchdog for background check, review term.
• Regular updating of vendor’s database.
• Regular updating of asset management database.
• Arranges and tracks inbound and outbound shipment.
• Maintain and monitor office and pantry supplies.
• Preparing emails/correspondence, spreadsheets, and power point presentation, excel.

Conference Room Monitoring:

• Regular checking of conference room data base.
• Daily checking of supplies, cable wire, extension cord and others in all conference rooms if all are available.
• Monitor cleanliness in all conference room.
• Experience in processing visa; communicating with the progress of request for any government permits.