The American Heart Association (AHA) has an excellent opportunity for an Office Manager /Executive Assistantin our Orlando, FL office. Working under the direction of Market VP this position is concerned with financial reporting and administration of the American Heart Association's field fundraising activities.
Areas of Responsibility:
Serve as General Office Management
- Responsible for ensuring mail is opened with dual control and distributed promptly, sending daily UPS packaging.
- Order general office supplies oversee upkeep general AHA items such as Annual reports, office materials, and advised when materials are outdated.
- Is knowledgeable about project and general event information including logistic questions.
- Performs switchboard duties utilizing professional business etiquette, always courteous and helpful. For New Hires: assign phone extension; ensure desk area is tidy; provide keys. Responsible for receiving and returning staff equipment.
- Work with affiliate staff regarding any needs for major building repairs, office furniture, etc. which may include getting local bids and submitting to affiliate office.
- Ensure that management documents and performance documents are complete, accurate and submitted in a timely manner
- Manage General Office Mailbox.
Serve as Affiliate Accounting Liaison for the Orlando office
- Ensure that all funds raised in support of the mission are able to be recorded and payments are received by due dates.
- Ensure Accuracy, Execution, Proficiency and Adherence to the latest policies and practices of the AHA as they related to the fiscal and event financials.
- Understand and communicate to local staff the process for sponsorship agreements, vendor contracts, vendor payments, and event reconciliation
- Track and submit expenses for all fundraising staff.
- Manage the field budget as well as overhead budget.
Serve as Executive Assistant to the Metro Vice President
- Serve as the partner and representative of the Vice President.
- Assist with calendar management and setting appointments.
- Assist with Board of Directors; meeting management, providing minutes of meetings, tracking of board terms, etc.
- Make travel arrangements as needed.
- Prepare and send follow up letters/correspondence as assigned.
- Provide general administrative support as needed; act as resource while Vice President is in field, in special projects including research & report compilation, order event materials and other duties as requested.
Educational Background:
High School Diploma/GED required (Bachelor's Degree preferred) and two years significant office experience preferably with a non-profit or public service organization.
Skills/Experience:
- Knowledge of principles and procedures of project management.
- Ability to plan work, organize and maintain workflow.
- Strong working knowledge of Word, Excel, Power Point and Outlook.
- Ability to work with people at all levels.
- Demonstrated ability to organize and plan.
- Ability to maintain effective interpersonal relationships.
- Ability to work under tightdeadlines and help move projects forward.
- Ability to work outside standard hours as needed.
- Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work
Job Function:
Organization Info
Listing Stats
Post Date:
Jul 15 2019
Active Until:
Aug 15 2019
Hiring Organization:
American Heart Association | American Stroke Association
industry:
Nonprofit