Posting Number: #213-20
Position Title: Program Manager
Closing Date: Until Filled
Location: Oakland, CA (Remote until January 2021)
Program Summary
PHI is looking to hire a Program Manager to supports the planning, development, and implementation of the daily programmatic and operational activities of a PHI program that is supporting and enhancing state and local health agency efforts to reduce the community spread of COVID-19 among vulnerable populations in California. This position will have responsibility in program strategy, implementation, management, and stewardship, including but not limited to program sustainability, evaluation oversight, communications coordination, and public relations.
Essential Duties & Responsibilities
Operating Infrastructure
• Manage projects to ensure that daily, short-term, and long-term project activities, priorities and deadlines are being met.
• Ensure project deliverables are on time, within budget and at the required level of quality
• Coordinate recruitment, interviewing and hiring process of program staff members
• Ensure compliance with policies and procedures regarding program and staff management
• Assist Deputy Director with creating and implementing standards and practices for documentation of program development and management, as well as internal communications
Partner Relationships
• Assist with identifying and coordinating meetings with local and statewide stakeholders
• Communicate effectively and regularly with key stakeholders
• Plan and coordinate communications and meetings with PHI staff and affiliate program representatives
• Manage regional liaison activities in furtherance of the award and local needs
Budgeting/Legal Contract Oversight
• Coordinate with Deputy Director and PHI Grants Manager for Budgets/Accounting
• Coordinate with Deputy Director and legal counsel to draft and oversee legal documents required for implementation the program, including but not limited to MOU’s and contracts
• Ensure program consultants / staff have all necessary budget and legal documentation needed for grant proposals, reports and donor inquiries
• Ensure that all budgets, administrative operations and program materials are in compliance with award deliverables and funder requirements
Program Development
• Research, consolidate and summarize relevant data appropriate for program development
• Foster new partnerships with potential program affiliates, including engagement of program stakeholders (e.g. industry partners, community partners and other professional agencies)
• Research and articulate data necessary for program development in specific communities
Program Evaluation
• With Program Director, develop policies and practices for working with evaluation team
• Coordinate information collection and synthesis of the program milestones and outcomes for the purposes of fundraising, communication, partner engagement and public relations
Public Relations
• Coordinate with PHI Communications Department to generate public relations opportunities for the program
• Assist with developing and distributing promotional and program materials to key stakeholders
• Generate content and oversee maintenance of program website
Minimum Qualifications
• Minimum of 5 years management and/or planning experience working in the non-profit sector.
• Bachelor’s degree in a related field.
• Experience with program management, funder report writing, and grant stewardship is essential.
• Experience and skills in project management; relationship/coalition-building; supervision/people management; program development; and media/public relations.
• Proficient in computer basics, including experience with Microsoft Word, Excel and Power Point.
• Ability to travel to community partners and perform site visits regularly (post-COVID).
Desired Qualifications
• Master’s degree in a related field.
• Experience working with community based organizations and local health departments in California desired.
• Team-player and able to work cooperatively and effectively with a team to set goals, resolve problems and make decisions that promote program effectiveness.
• Professional, dependable and detail-oriented.
• Ability to interact professionally with all levels of management and community partners.
• Exceptional leadership and organizational skills, and ability to effectively manage a small program staff.
• Ability to multitask and work effectively to meet tight deadlines.
• Possess excellent verbal and written communication skills.
• Familiarity with and strong commitment to addressing diversity, equity and inclusion.
Important Information
• This is a full-time (40 hours per week) position.
• This position comes with PHI’s generous benefits package.
For more information or to apply, please visit: https://apptrkr.com/2008114
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
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We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at [email protected].