PHI is looking to hire an Operations Director to oversee the financial, operational, and administrative functions of the Pooled Funds.
Operations Director
POSTING NUMBER: #206-20
POSITION TITLE: Operations Director
CLOSING DATE: Until Filled
LOCATION: Oakland, CA (Remote until January 2021)
PHI is looking to hire an Operations Director to oversee the financial, operational, and administrative functions of the Pooled Funds. The Pooled Funds Program aims to support and enhance state and local health agency efforts to reduce the community spread of COVID-19 among vulnerable populations and within highly susceptible communities across California. This individual will be an active participant in the program’s overall strategy and is responsible for the development of the financial and operational approach of the program. The Operations Director will lead financial administration, planning, and budgeting. As a member of the program’s leadership team, the Operations Director will be involved in program review, improvement, and strategic planning.
Essential Duties and Responsibilities
Finance
• Develop program and award budgets to maximize the utilization of funds for the achievement of programmatic goals.
• Forecast and monitor program and award budgets to ensure that funds are spent appropriately based on funder requirements and strategically to advance program goals.
• Provide strategic recommendations to the Program Director based on financial analysis and projections, cost identification and allocation, and expense analysis.
• Oversee expense and payment processing systems.
• Oversee maintenance of financial documentation and records in accordance with program and PHI policies and procedures.
Grants and Contracts
• Lead operational implementation of contracts including consultants, subcontractors, and program partners.
• Ensure that the program meets contractual obligations to funders, meets deadlines, and delivers high-quality reports.
• Engage with PHI’s Grants & Contracts Team to ensure proper award compliance and fiscal oversight, and contract management.
Operations
• Create efficient and effective organizational systems to ensure strong program performance.
• Analyze program needs in terms of staff, resources, facilities, policies, and systems and make recommendations to the Program Director.
• Develop and implement clear and streamlined internal policies and systems.
• Oversee procurement and agreement development and monitoring.
• Implement process improvements for accurate operational effectiveness and efficiency.
Program Leadership
• Collaborate with Pooled Funds program leadership team to develop program strategy, plan to achieve deliverables and performance management systems and processes.
• Provide internal leadership on human resources, facilities, program policies, and compliance with state, federal, and PHI policies.
• Lead hiring and on-boarding of new staff.
• Lead specific projects, as needed.
Minimum Qualifications
• 5 years of relevant experience, including 3 years of management-level experience.
• Bachelor’s Degree in finance, accounting, business, nonprofit management, or related relevant field, or an additional 4 years of related experience.
• Experience with accounting and grants management, with a particular focus on non-profit program and organizational development.
• Fluency in Microsoft Office applications (EXCEL, WORD, ACCESS) and Google Suite equivalents.
• Experience with grants management, especially with philanthropy, and/or with state and federal funding and their rules and regulations.
• Experience working with a community-based organization, including but not limited to social service agencies, nonprofit organizations, and formal and informal community groups, like neighborhood groups or recreational or special-interest clubs.
• Efficiency and ability to develop and track budgets and project spending.
• Sophisticated understanding of basic accounting principles and an ability to understand complicated contracts and sub-agreements.
Important Information
• This is a full-time (40 hours per week) position.
• This position comes with PHI’s generous benefits package.
The Public Health Institute is committed to a policy that provides equal employment opportunities to all employees and applicants for employment without regard to race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and to make all employment decisions so as to further this principle of equal employment opportunity. To this end, the PHI will not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, ancestry, age, marital status, pregnancy, medical condition including genetic characteristics, physical or mental disability, veteran status, gender identification and expression, sexual orientation, and will take affirmative action to ensure that applicants are offered employment and employees are treated during employment without regard to these characteristics.
To apply for any position, you must create an account on the Public Health Institute’s job application site. After creating your account, you may search the open positions and apply for the specific position that interests you. Please note, mailed and emailed applications will not be accepted.
Apply at: https://apptrkr.com/2004951
We’re so pleased the Public Health Institute is an organization you would like to work with. Do you have questions about this opportunity? If so, email our recruitment team at [email protected].