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Operations Coordinator Home Preservation

This job is no longer available

Oakland, CA, USAOaklandCAUSA

The Operations Coordinator is responsible for organizing, and optimizing the Home Preservation team at Habitat for Humanity East Bay/Silicon Valley. This includes program administration and reporting. The individual in this role is responsible for tracking all funding and expenditures, for generating all applicant and project reporting, and for ensuring program compliance

Areas of Responsibility: 

Program Administration

  • Manage municipal funding budgets by tracking expenditures and invoicing
  • Ensure all project files are current, organized, and in compliance
  • Take ownership of tracking and submitting all annual compliance documents including insurance certificates
  • board resolutions, annual budgets, audited financial statements, etc.
  • Coordinate all municipal contract‐related approvals including coordinating reviews and revisions
  • Review contracts to determine compliance, reporting and approval requirements
  • Organize and maintain funder folders on the O: Drive
  • Work toward standardization of program guidelines and procedures across all funders
  • Assist Director with development of forms and templates
  • Serve as point of contact with all municipal funders on project approvals and reporting
  • Update and then maintain Funding Calendar
  • Create and maintain Funding Snapshots to inform the team about goals and requirements of each funder
  • when initial contracts are executed, and on an ongoing basis annually
  • Track and evaluate team’s progress toward achieving numeric goals for the number of projects to be
  • completed in multiple cities and communicate program priorities to the team in conjunction with Program Coordinator
  • Ensure program compliance, clean program monitoring audits and database integrity by ensuring proper
  • documentation (client files, photo documentation, approvals, etc.) in conjunction with Program Coordinator
  • Maintain construction staff training schedule (CPR/1st Aid, OSHA, etc.)
  • Working with Construction, track construction rolling stock, including registration, insurance, and maintenance records


  • Establish standards for Repair reporting and documentation needs
  • Manage all funder reporting needs including schedule of deliverables by date
  • Work with Finance team on monthly and quarterly invoicing of multiple government partners including
  • coordinating staff time sheets
  • Inter/Departmental reporting: quarterly P&L report breakdown and monthly agendas
  • Respond to requests for Repair reporting data from other staff and Habitat International
  • Manage homeowner surveys
  • Generate and analyze program reporting
  • Monitor and evaluate program outcomes
  • Commitment to the HEBSV mission to build low‐cost housing.
  • Proficiency with Microsoft Excel, Word required
  • Must be detail oriented
  • Familiarity with Salesforce and/or Timberline/Sage or other construction software useful
  • Have a temperament that is suitable for the environment of a non‐profit organization and the ability to create a work environment that is positive, productive and inclusive

Working Environment:

  • Primary work will be performed at the Oakland office

Organization Info

Habitat for Humanity International

Americus, GA, United States
Annual Budget : 
About Us

Habitat for Humanity believes that every man, woman and child should have a decent, safe and affordable place to live. We build and repair houses all over the world using volunteer labor and donations. Our partner families purchase these houses through no-profit, no-interest mortgage loans or innovative financing methods. As a nonprofit, ecumenical Christian ministry that builds with people in need regardless of race or religion, we welcome volunteers and supporters from all backgrounds.

Listing Stats

Post Date: 
Apr 16 2018
Active Until: 
May 16 2018
Hiring Organization: 
Habitat for Humanity International