SEAL is on an exciting trajectory and there are tremendous fundraising opportunities. The Grants Manager (GM) will lead the brand momentum with funders, as well as create and implement a strategy to triple the SEAL fundraising goal in 3 Years. SEAL is a spin-off of the Sobrato Family Foundation in 2019 with an $8M committed budget. The GM will be able to leverage the successful history and Sobrato connections to build a brand-new base of support. The GM is responsible for the overall grants process; planning and implementing grant programs from its application to approval and utilization, grant research, grant writing, grant program design and implementation, compliance and grant reporting. Reports to the director of the organization and plays a leadership role, while partnering and influencing all program delivery team members to submit and report well. Create streamlined and effective grants processes. Provide clear communication of proper rules and regulations for approving grants, its specifications, requirements and objectives across all departments of the organization and the management. Set agenda and facilitate regular development team meetings.
Responsibilities & Essential Functions:
The following is an overview of the duties and responsibilities assigned to this position. The employee may perform other duties as required.
- Grant Management: Create, manage and support the entire system for securing, coordinating with the team on implementation and reporting on grants. Oversee that grants are implemented according to the operational and financial needs of the organization. Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement. Analyze the budget and make recommendations for cost control and reduction for various grants. Monitor all requirements connected with grant-funded programs. Provide training to the new staff on grants management and reporting requirements. Build, develop, implement and manage SEAL’s funder database (CRM) platform ensuring it works seamlessly across the organization and captures all required information at key points in the funder life cycle. Input, track, and communicate information relevant to funders and proposals through SEAL’s funder database (CRM). Oversee funder communications initiatives.
- Grant Administration: Identify and develop strategies to optimize the grants administration process. Keep the relevant staff informed about upcoming deadlines and deliverables, ensuring smooth completion of work responsibilities. Oversee invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process. Maintain records of all payments and receivables and prepare monthly records for all grant related activities. Administer all contracts and subcontracts and grants. Ensure all required fiscal reports are prepared and submitted in accordance with contract or grant requirements. Verify general ledger detail accurately reflects program activity and submit accurate invoices to ensure SEAL receives timely payments. Prepare and submit contract & grant reports, as required. In collaboration with finance department, maintain appropriate documentation of contract balances and expenditures and manage calendar to track grant requirements and deliverables. Maintain contract files (e.g. contracts, correspondence, modifications, and data deliverables) in accordance with government regulations and SEAL’s policies. Ensure SEAL receives timely payments from partners. Weekly monitoring of accounts receivable collections. Perform appropriate follow up regarding aged receivables. Prepare monthly accounts receivable invoice and receipts journals for CFAO’s review. Act as SEAL’s liaison with funders on all financial matters. Negotiate agreements, contract terms, modifications, and manage all contract related documentation. In collaboration with CFAO, review and approves budgets submitted to external agencies. Review vendor contracts for compliance and recommend modifications as needed. Responsible for ensuring that payments to sub-recipients and vendors comply with grant requirements. Review sub-award procedures to ensure compliance and recommend changes as necessary. Review and provide approval for specific sub-awards. Monitor and review restricted grant funding and contract billing to prepare monthly revenue recognition and release-from-restriction journal entries for CFAO’s review. Maintain the Schedule of Federal Expenditures for the A-133 audit. Represent SEAL in annual A-133 audit and other federal agency reviews. Research and interpret government regulations as they apply to contracts and advise program managers of contractual rights, responsibilities and obligations. Monitor contracts for compliance with applicable laws, regulations, and corporate policies and initiate corrective action as required. Assist in the identification, development, implementation and maintenance of best practices, policies, procedures and guidelines and provide training to program staff as required to ensure compliance.
- Grant Research: Research and network to identify grant opportunities and efficiently evaluate opportunities. Partner with the team on reaching out and creating alliances with grant makers. Conduct funder related research and communicate findings with key internal stakeholders.
- Grant Writing: Write grants in partnership with program staff .Coordinate, write, and manage timely submissions of grant proposals in partnership with Program staff.
- Grant Reporting: Provide detailed reports to funders and the internal stakeholders regarding the organization's progress.
- Collaborative Leadership: Work collaboratively with both internal and external stakeholders to co-create and successfully capture proposal outcomes, deliverables, and budgets in a way that is compelling to potential funders. Collaborate effectively, working both independently and within teams, demonstrating a high degree of leadership, initiative, flexibility and collective responsibility for goals and deliverables, as well as, the overall mission and vision of the organization. Builds and maintains collaborative and positive working relationships and effective communication channels with all staff. Participates in team meetings to coordinate work, report on progress, flag challenges and offers insights and expertise.
- External Relationships: Maintain and build positive relationships externally as a representative of SEAL’s work helping to leverage the core role that policy plays within SEAL’s integrated strategy which connects practice, policy and research in achieving our mission. Represent SEAL as an ambassador in the field and community to build coherence of SEAL efforts across state and local initiatives and policy. Potentially attend occasional funder convenings, meetings, and networking events. Help plan and execute funder’s briefings conducted at various locations. Develop relationships internally and externally to foster understanding and effective communication of SEAL’s programs and their relevance to the outcomes in the strategic plan.
Qualifications:
- Bachelor’s degree required, Master's degree a plus
- Prior experience managing grant portfolio(s) and evidence of management of large grants $100,000 - $2,000,000
- Ability to create and refine a program/project budget in Microsoft Excel, and help design budget modifications and tradeoffs when necessary
- Prior experience working in education or n and/or immigration field. Experience in the non-profit and K-12 education sectors a strong plus.
- Excellent project management skills with experience in managing and supervising administrative projects
- Excellent writer with the ability to be concise and inspiring
- Excellent interpersonal and presentation skills
- Possess excellent organizational skills, meet deadlines, coordinate teams in complex environments
- Ability to inspire people about the organization’s mission through compelling communication
- Possess good knowledge of planning and strategizing financial and budgeting issues
- Great team player who develops others around them
- Ability to perform in cross-functional teams and job responsibilities
- Ability to create budgets based on grant applications and manage reporting
- Ability to multitask, especially in managing multiple proposals simultaneously; outstanding time-management skills
- Ability to prioritize work, meet deadlines and produce quality results on time with attention to detail
- Proficient in using computers with related knowledge of software programs and Internet
- Computer proficiency (Word, Excel, PowerPoint, Adobe, etc.)
Competencies:
- Exceptional organization and multi-tasking skills and attention to detail
- The ability to facilitate committee discussions, conduct classroom learning sessions, seminars and workshops
- Strong verbal, written and interpersonal communication skills; ability to write clearly and succinctly
- Comfort with independent work and highly engaged and energized by interactions with others
ADA Requirements/Working Conditions:
- Travel
- Virtual office (if located in the San Francisco Bay Area)
- Limited physical effort required
- Hearing, repetitive hand motions, sitting, talking, typing
SEAL pays 100% of the employee only premium and 50% of the dependent premiums for medical, dental and vision. SEAL pays 100% of the premium for Basic Life and AD&D as well as Short Term Disability and Long Term Disability.
SEAL matches up to 10% of employee 401K contributions up to $12,000 or 12% of the employee's salary.
Equal Employment Opportunity:
SEAL is an equal opportunity employer, welcomes a diverse pool of applicants, and makes employment decisions on the basis of merit. SEAL policy prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, military service, legally protected medical condition, or any other consideration made unlawful by federal, state, or local laws.