Are you ready to put your dynamic administrative skills to work? If so, take your career to Heart and join our hardworking staff as we lead the charge in funding critical research, advocacy and educational programs to raise awareness about heart disease and stroke.
We are looking to fill an Administrative Associate position that will support the Executive Director, Development Directors and our critical fund-raising events in the Delaware market.
Administrative and data management: (75-80%)
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- informational materials and reports;
- support administrative data for Board of Directors’ meetings
- supporting fundraising directors and Executive Director in meetings and at events as needed.
Event Logistics: (20-25%)
- coordinating event materials (invitations, brochures, event signage);
- preparing attendee list and tracking registrations;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working with the event director to ensure all event-related items are completed in a timely manner.
In this role, you will be based in our Newark, DE office and will report to the Executive Director.
If you would like to join our team and be a “ Relentless force for a world of longer, healthier lives ”, review the preferred skills and experience below:
- having intermediate to advanced skills in Word, Outlook, Excel and PowerPoint will be important to completing your tasks;
- you should have strong database management experience;
- experience supporting multiple directors and/or fundraising events will be helpful;
- you should feel comfortable working in a dynamic, time-sensitive environment;
- able to prioritize and organize a heavy workload with minimal supervision;
- having excellent problem solving, communication and customer service skills will help;
- you convey a positive and professional image to internal and external customers;
- ability to compose correspondence in a professional and visually appealing manner;
- willing and able to travel to events and meetings;
- willing to work outside of standard hours as needed, including weekends and some evenings as needed to support of events.
To help you be successful you will have access to our award-winning learning platform, the Heart U, as well as various other training and support mechanisms locally and through our National Center.
Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow - and we do. Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills – helping you grow and thrive at the American Heart Association.