Administrative Associate, Delaware
Tracking Code
8273-415
Job Description
Are you ready to join an organization where you can make an extraordinary impact everyday?
Imagine all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every day. Is it easy? No. Is it worthwhile? Absolutely.
This is satisfying and challenging work that makes a real difference in people's lives. We are where you can achieve professional growth with personal fulfillment. We are where you can connect people to making a lifesaving impact. We are where you can partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare. The American Heart Association is where you can make an extraordinary impact.
The American Heart Association (AHA) has an excellent opportunity for an Administrative Assistant in our Great Rivers Affiliate office located in Newark, DE. The organized, enthusiastic, self-motivated Assistant will provide support to the Executive Director, the development (fundraising) team and the Delaware Board of Directors. The Administrative Assistant will also support signature fundraising and community events in the Delaware market.
Essential Job Duties:
- Coordinates internal and external meetings and calendars, provides meeting planning and meeting support services including logistics, meals and audio-visual equipment set-up, meeting agenda and packet preparation and minutes.
- Collaborates with other functional groups and staff in other offices including affiliate and national center staff to ensure the optimum outcomes for both customers and mission advancement.
- Mail preparation, cash handling/bank deposits, entering donations and overseeing market campaign activity reports ensuring accurate coding information for event and specific accounts.
- Performs duties to assist with the metro planning, community assessment, board priorities and donor stewardship efforts.
- Data management and reporting with utilization of Microsoft Dynamics, Greater Giving, Global Gateway, SharePoint and other available tracking tools as required.
- Provides administrative, project and logistical support for fundraising events and the local board of directors.
- Performs other duties, as the need is apparent or as assigned.
Want to help get your resume to the top? Take a look at the skills and experience we require:
- Two to five years of experience providing professional support.
- Two year degree in business/office/administrative field preferred.
- Exceptionally strong computer skills, proficiency with Microsoft Word, Excel, Power Point, Outlook and database tools
- Previous experience with sales and/or fundraising databases and accounts payable/receivable, budget and expense reporting programs desired.
- Experience and strengths in analyzing financial data, budgets and reports within a sales/fundraising environment desired.
- Must demonstrate a high level of competence in customer service, professional communication, meeting planning and scheduling
- Ability to complete administrative related tasks such as reviewing, responding to and writing letters, reviewing documents, manuals and other office correspondence.
- Ability to manage day-to-day operations of a professional office environment
- Ability to work general office equipment such as copiers, fax machines, phone systems, projectors, videoconference, etc
- Independent, self-motivated worker
- Analytical problem-solving skills
- Ability to interact with all levels of business professionals
- Ability to build strong relationships and interact with all levels of local and affiliate staff
- Excellent communication skills, both written and oral
- Excellent organizational skills
- Ability to prioritize work and multi-task to meet deadlines in a high-demand, fast-paced work environment
- Willingness and ability to support projects and processes related to fundraising events such as recording and depositing donations, gathering donated items and event logistics.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Click on “New Resume” (or “Existing Resume” if you have previously applied to AHA positions) to submit your online application. Only those candidates deemed most qualified by human resources will be contacted to interview.
Be sure to connect with us to see what it is like to work for the American Heart Association and why so many people #ExploreAHA and stay connected with what we do! You can also click here at http://www.heart.org/careers to see other opportunities with the American Heart Association.
Job Location
Newark, Delaware, United States
Position Type
Full-Time/Regular
Job Category: Administrative/Clerical
EOE Minorities/Females/Protected Veterans/Disabled