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Senior Grants Management Associate

This job is no longer available

New York, NY, USA


Proteus Fund connects philanthropy to the frontlines of social justice. We strive to advance the interconnected goals of racial, gender, queer and disability justice, and an inclusive, fully representative democracy. To do our work effectively and with significant impact, Proteus Fund creates dynamic relationships between progressive philanthropists, movement leaders, and other allies that go far beyond transactional grantmaking. Our trusted position among funders and field actors enables us to support, both through collaborative grantmaking and other efforts, a broad array of strategies to achieve social justice victories. Our donor collaboratives are best-in-class models for bridging responsive philanthropy and cutting-edge social justice movements for deeper impact, aligning resources to address critical needs, and shaping strategy alongside our partners. Through our fiscal sponsorship program, Proteus Fund partners with initiatives which play a powerful role in the larger ecosystem for social change, providing them with tailored and comprehensive organizational support.

To date, Proteus Fund, and its affiliated 501c4 organization, the Proteus Action League, have distributed $280 million in grants, and provided other essential tools to support activists, advocates, networks, coalitions, and issue-specific campaigns at the local, state, and national level. Proteus Fund is headquartered in New York City, with staff based across the entire United States.



The Senior Grants Management Associate partners with program staff to support the grantmaking function of Proteus Fund and its 501c4 affiliate Proteus Action League. They are responsible for grant-related activities from initial inquiry from grant seekers to grant closure, and provide guidance to donor collaborative program staff, applicants, and grantees.

The Senior Associate provides administrative, database, compliance, and logistics support for the grants management function. They work closely with program staff and other departments across the organization, including finance.

This is a full-time (40 hours per week minimum) remote position for an individual located in the U.S. The position requires at least 5% and up to 10% travel for internal meetings and retreats as well as conferences and other events.

Areas of Responsibility: 
  • Manage collection and review of grant proposals, including reviewing for completion and working with program staff and applicants to collect outstanding materials
  • Conduct preliminary due diligence and review of grant applications, including verifying tax status, identifying lobbying, flagging electioneering, and other compliance activities
  • Partner with staff to move proposals through the review and approval process
  • Prepare grant agreements and award letters, process grant amendment requests and prepare grant amendment letters
  • Support Director of Grants Management with managing the docket preparation and timeline, including creating project timelines, copy editing, final formatting, and compilation of dockets
  • Serve as a primary grants management contact for FSPs within portfolio
  • Maintain and update online applications, reporting portals
  • Support Director of Grants Management with maintaining and updating the grants management database
  • Act as a liaison with applicants and grantees
  • In coordination with the Director of Grants Management, act as a grantmaking thought partner with program staff
  • Process grant agreements for electronic signature
  • Prepare grant records for payment requests and coordinate with Finance to ensure timely and successful processing of payment requests
  • Maintain and ensure integrity of grants management database and update grants index on website
  • Collect reports from grantees, review, distribute to program staff, and close completed grants
  • Provide data and reports on grantmaking as needed
  • If needed and in coordination with donor collaborative staff, assist with arranging logistics for docket meetings
  • Respond to requests for information from program staff and organizations seeking funding
  • Keep informed of the best practices in the grants management field, develop a good understanding of IRS regulations around lobbying, and recommend and help implement improvements to the grants management process
Educational Background: 
Bachelor's degree

The Senior Grants Management Associate will have a Bachelor’s degree and three to five years of experience in a grantmaking role in philanthropy, or equivalent number of years’ experience. We value candidates who can demonstrate capability and articulate how prior experiences will help them to contribute to the organization’s mission. It is preferable that candidates have experience with rapid response and/or grassroots grantmaking, the ability to apply best practices regarding social justice, and a knowledge of current grantmaking IRS regulations. Experience with Flux Technologies CRM is a plus.

Additional requirements and experience include:

  • Ability to work in a fast-paced environment and work efficiently in a virtual setting
  • Ability to work collaboratively with a team that is diverse and inclusive with accountability and responsibility
  • Ability to thrive within a diverse, equitable, and inclusive workplace, including in dealings with Proteus Board and staff as well as consultants, donors, activists, and advocates
  • Ability to use creative problem-solving tactics and analytical and decision-making skills with solution-oriented approaches
  • Excellent written and verbal communications skills and the ability to communicate effectively with a variety of stakeholders
  • Ability to work independently and as part of a multi-function team
  • Proficient in Microsoft Office and other applications of similar complexity
  • Tech savvy and experience with using grants management software
  • Engages in continuous learning and demonstrates commitment to personal development
  • Possesses flexibility in managing change on the fly and adapting to new situations quickly
  • Ability to take on a diverse range of tasks equally effectively
  • Skilled at culturally competent communication and able to manage communications tactfully and effectively with a customer-service mindset
  • Possesses emotional intelligence to navigate sensitive and sometimes difficult subjects impacting a diverse set of communities
  • Excellent organizational skills and attention to detail

Alignment to Culture and Values

  • Commitment to vision and mission of Proteus Fund as a progressive social justice organization
  • Cultural responsiveness and an alignment with our values and commitment to diversity, equity, inclusion, and belonging
  • Strong relationship building skills, high ethical standards, discretion, and tact
  • Personal qualities of humility and empathy


The starting salary for this role is $73,934 to $89,460 and is based on a variety of factors including, but not limited to, geographic location, skill set level, years of previous/applicable experience, and Proteus Fund's commitment to ensuring pay equity within the organization. The recruiting team will share more details regarding salary bands based on the candidate's specific geographic location as well as the other factors noted above. Salary is one part of the total compensation that Proteus Fund provides to employees.



Proteus Fund is committed to ensuring that its employees are supported holistically, from compensation, benefits and resources to an enriching work environment and collaborative culture. Proteus Fund leads the market in a number of its offerings, including a sector-leading retirement plan contribution and robust benefits package. The recruiting team will share more information regarding this commitment and offerings. Medical and dental benefits for employee and eligible dependents available on first day of work

  • Retirement savings account (401k) with an organization contribution of 10% of annual salary
  • Three weeks’ paid vacation in first year of work; four weeks in subsequent years
  • Fifteen sick days per year
  • Three personal days per year
  • Fifteen paid holidays
  • Professional development initiatives for growth
  • Life Insurance
  • Paid Family Leave, short-term, and long-term disability
How to Apply: 

To apply, please submit a cover letter and resume by February 16, 2024 at Applications without cover letters will not be considered.

Proteus Fund believes that one of the greatest strengths of an organization is the rich diversity of its staff and board and is committed to providing equal employment and promotional opportunities based upon individual capabilities and qualifications without regard to race, color, religion, gender identity or expression, pregnancy, sexual orientation/affectional preference, age, national origin, ethnicity, marital status, citizenship, disability, veteran status or any other protected characteristic as established under the law. Proteus Fund’s policies and practices are to reflect Proteus Fund’s commitment to nondiscrimination in all areas of employment.

Proteus Fund is committed to the full inclusion of all qualified individuals. As part of this commitment, Proteus will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at [email protected] or 413-256-0349 option 3. Additionally, throughout this document, use of the pronoun “they” is intended to be inclusive of humans who identify as non-binary as well as those of gender expansive identities and experiences.

Additional Information: 

Please note that in an effort to maintain and safeguard staff's health, well-being, and safety, Proteus Fund requires all employees to be vaccinated prior to their employment and adhere to the regular upkeep of COVID-19 vaccination requirements as per CDC recommendations while employed. Proof of the CDC-recommended level of COVID-19 vaccination is required as a condition of employment with Proteus Fund.

Organization Info

Proteus Fund

New York, NY, USA
51-200 employees
About Us

Proteus Fund partners with foundations, individual donors, activists, and other allies to advance justice, equity, and an inclusive, representative democracy.

Listing Stats

Post Date: 
Jan 25 2024
Active Until: 
Feb 25 2024
Hiring Organization: 
Proteus Fund