The Founders Affiliate of the American Heart Association is recruiting for a Field Support Coordinator position to be based in our Utica, NY office . This position provides administrative and logistical support, customer service, and data management to assigned fundraising events in the Utica market to increase the public’s awareness about cardiovascular diseases and stroke in support of the American Heart Association’s mission and in support of our critical fund-raising events. This is an hourly position and staff work a 37.5 hour work week.
- Event Logistics: to include coordinating event materials (invitations, brochures, tribute journals, gift bags); preparing attendee list and tracking registration; working with vendors; obtaining required permits; attending assigned events to help with set-up and tear down; acting as contact person at event site on event day; and working with the director to ensure all event related items are completed in a timely manner.
- Administrative and data management: to include data entry into event management systems; processing invoices and payments; preparing correspondence and spreadsheets, informational materials and reports; supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support).
- In this role, you will report to Michelle our Senior Director of Business Operations in Syracuse. You will provide administrative and logistical support for 2-3 fundraising events and associated wrap-around events and meetings and may support 2 or more Fund Raising Directors.
- As the ideal candidate for the Field Support Coordinator position we need you to bring your 2 plus years of experience in administrative support; you must like working in a fast paced, time sensitive environment; you love to multi-task and can easily organize a heavy workload with minimal supervision; you possess excellent problem solving, communication and customer service skills and you convey a positive and professional image.
- To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
- Must have at least 2 years of experience in administrative support. Experience supporting multiple directors and/or supporting fundraising events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.