The Founders Affiliate of the American Heart Association is recruiting for an Event Support Coordinator to provide administrative and logistical support to the special event fundraising directors in our Westchester market. This is an hourly non-exempt position and is eligible to participate in employee benefits. (View our careers site at www.heart.org/careers for additional information on benefit offerings.)
Your Key Responsibilities will include (but not be limited to): providing administrative and logistical support, customer service, and data management in support of our critical fund-raising events in Westchester County.
Administrative and data management:
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- informational materials and reports;
- supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support);
- provide administrative support to the Westchester Board of Directors including meeting minutes and administrative support.
Event Logistics:
- coordinating event materials (invitations, brochures, tribute journals, gift bags);
- preparing attendee list and tracking registration;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working with the event director to ensure all event related items are completed in a timely manner.
In this role, you will be based in our New York City office and will report to the Director Business Operations for LI/Westchester. You may support 2 or more fundraising directors in the market. You must be willing to travel to the Long Island office and all of Westchester County as needed to support meetings, training and assigned events.
If this sounds like you, review the preferred skills we are looking for below: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- be able to work in a fast paced, time sensitive environment;
- be able to multi-task and organize a heavy workload with minimal supervision;
- possess excellent problem solving, communication and customer service skills;
- convey a positive and professional image.
- excellent written and verbal skills;
- above average communication and customer service skills;
- ability to compose correspondence in a professional and visually appealing manner;
- advanced skills in Word, Outlook, Excel and PowerPoint are required;
- database and design software experience is highly preferred;
- must be willing to travel to events and meetings as needed in support of the fundraising directors, (may include some work outside of standard hours including weekends).
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
- Education: Related experience may be substituted as follows: 1 ½ years experience equates to 1 full time year of higher education.
- Experience: At least 2 years of experience in administrative support, supporting multiple directors and large events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.