Provide wide and varied administrative and organizational support for program or operations leaders and teams.
Areas of Responsibility:
- Schedule a high volume of appointments and meetings, manage complex calendars for multiple people, with participants in different time zones.
- Accept/decline meetings, update calendars when team members are out of office/ working from home/ on vacation/ on leave.
- Support records and data management, including but not limited to management of the team SharePoint site, maintaining an organized filing system etc.
- Provide communications support and assistance to ensure timely responses to inquiries including answering and prioritizing calls, email and mail communications.
- Communicate clearly and interact professionally with parties internal and external to the foundation (clients, partners, grantees, government officials, consultants, vendors, etc.).
- Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects.
- Organize Field visits (manage logistics of the field visit / own the agenda / coordinate with the grantees).
- Coordinate internal events that require food being served – and any other related logistics on location, room setup etc.
- Partially manage the onboarding / exiting/ transitioning colleagues.
- Work on special projects as needed. May include conducting basic research and analysis of data to respond to requests.
Educational Background:
Bachelor's Degree preferred with 5+ years of experience, or equivalent experience.
Skills/Experience:
We believe that energized people, working well together, fueled by great leadership in an inclusive environment in which they thrive, will do phenomenal things.
- Excellent oral and written communication skills.
- Adaptability; ability to adjust to a variety of working styles.
- Proficient with MS Office Suite (Word, PowerPoint, Outlook, Excel); SharePoint a plus.
- Adept at setting priorities, meeting deadlines, and balancing the needs of multiple individuals.
- Experience with calendaring / meeting planning coordination.
- Good judgment, maturity, discretion, tact, and a sense of humor.
- Positive, collaborative approach to work; strong service orientation.
- Excellent organizational skills.
- Comfortable working in a complex, fast-paced organization.
Job Function:
Organization Info
Listing Stats
Post Date:
Sep 18 2019
Active Until:
Oct 18 2019
Hiring Organization:
Bill and Melinda Gates Foundation
industry:
Nonprofit