- Program Administration.
- Office management.
- Coordinating meetings.
- Completing and submitting reports.
- Maintaining documents and files.
Areas of Responsibility:
- To assist the Program Director with daily administrative operations; preparing reports, meeting preparations, and scheduling appointments
- Assist Program Director with travel arrangements, complete travel advance requests, process invoices, scheduling business meetings, etc.
- Create regular reports as required or requested by the Program Director
- Develop and oversee procedures for mail distribution, program files, etc.
- Supports Program Director in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information
- Assists in the compilation of data as needed for submitting the Program Information Report [PIR] annually by the federal government's deadline.
- Receives information and prepares monthly program newsletter.
- Attends meetings/trainings as needed or directed by the Program Director.
- Oversees the development and creation of reports for Policy Council Board, community and Management on behalf of the Program Director.
- Maintain strict confidentiality, etc.
At a minimum a high school diploma or GED. Associate’s degree in business administration or related degree preferred.
- Minimum of one (1) year administrative assistance experience.
- Strong interpersonal, communication, and organizational skills.
- Ability to work collaboratively with other staff and community partners in the provision of high-quality services and resources to families.
- Proficiency Microsoft Office including Word, Excel, PowerPoint, and Outlook.
- Must possess the ability to multitask, communicate effectively, good organizational skills, work independently as well as a team member.
- Ability to exercise professional evaluative measures and judgment.
- Ability to lift up to 20 pounds.
- Ability to clear criminal records check (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment. To drive agency vehicles (if applicable), must have a valid driver’s license and be insurable by the Save the Children Head Start insurance carrier and have a Motor Vehicle Record acceptable to Save the Children Head Start. Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified
Nov 8 2019
Dec 8 2019
Save the Children US