Provide a variety of clerical and administrative duties for the assigned unit(s)/division.
Initiate procurement of goods and services at county level and follow up on all approved purchase requisitions. Prepare all travel authorizations and processing of travel documents; follow up for timely and complete liquidations. Maintain an updated inventory/assets registers and ensure proper documentation of all movable supplies Maintain adequate stock levels for consumable supplies within re-order levels. Handle the entire program transport requests and advice on transport alternatives. Support the technical staff to organize training resources during workshops and assist in completion, collation of workshop reports as necessary. Responsible for workshop logistics, e.g. budget preparations, contact participants, pay out per diems, solicit pro forma invoices, travel and accommodation logistics, etc. Perform other duties as assigned.
- Ensure timely and efficient payment preparation.
- Ensure that all finance documentation is filed appropriately and are easily retrieved when required.
- Ensuring that staff get their travel and program advances in a timely manner.
- Ensure proper and updated filing system of all important documentation.
- Follow-up on requests in an efficient manner. Coordinate work assignments with general supervision.
- Routine interaction with others and resolve problem situations with tact.
- Considerable knowledge of general office practices and administrative procedures or the ability to comprehend them.
- Ability to organize and effectively process and maintain records and files.
- Ability to type with accuracy and speed.
- Ability to become proficient in Microsoft Office applications.
- Proficiency in spelling, grammar, and punctuation.
- Ability to be resourceful in gathering and giving program information.
- Proficient in MS Office. CPA Part 1 or II will be an added advantage.
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