PURPOSE OF POSITION:
The Administrative Coordinator provides diversified operational and administrative support to the Partnership (Location) Leader of Global Real Estate as well as to the Global Real Estate (GRE) & Corporate Services (CS) team. The coordinator will manage events and event planning, create, develop and manage team website content, and will interface with all levels of the organization, especially senior management.
KEY RESPONSIBILITIES:
Manage the calendar of the PL of Corporate Services and Global Real Estate, including acting as gatekeeper for meetings, scheduling, travel, and accommodations. Answer phone and screen calls. Assist PL and leadership team with composing /editing presentations, reports and other documents which may be of a confidential nature or highly technical nature.
Plan and coordinate Global Real Estate Summit.
Update and maintain wvcentral sites and subsites, with documents, lists, images and content on behalf of Global Real Estate & Corporate Services. Current scope:
- Global Real Estate Team site.
Assist Corporate Services manager with operational and administrative ad-hoc requests specific to events planning, coordination and execution i.e. (Summer picnic, DoP, Thanksgiving & Christmas and Global Centre Los Angeles hosted meetings). Provide support to the chapel committee as needed. Supporting the organization’s different business units with hospitality and reception service support for onsite meetings hosted at Global Centre Los Angeles facility. Update Security and emergency preparedness documents for fire safety, drill evacuation / emergency action plans, first aid/CPR/AED training and other training documentation.
Global Real Estate and Corporate Services timekeeping, payroll, calendar.
Maintain & update Pocket Directory hosted on wvcentral Must Have Resources.
Maintain & update WVI Lotus Notes Address Book/Extended Directory Catalog office document owners and encourage their regular updating office/staff data.
Prepare expense reports for leadership team as needed. Attend team devotions and weekly chapel service.
KNOWLEDGE, SKILLS & ABILITIES:
- Bachelor’s Degree in business, secretarial studies/related field, or significant equivalent related work experience.
Preferred Skills, Knowledge and Experience:
- Requires knowledge of organization activities, policies and procedures.
Work Environment/Travel:
- The position requires ability and willingness to travel domestically and internationally up to 3% of the time.