Part time Operations Manager

The Operations Manager will oversee the day-to-day activities of the company, ensuring that the organization is managed and performing efficiently and effectively. This is a part time contract opportunity (20 hours a week). The Operations Manager will need to attend in person meetings in Middletown, NJ once per month.

Supervisory Responsibilities:

• Organizes and oversees the work and schedules of departmental managers.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy with guidance from HR as needed
• Financial Management
  • Responsible for managing Quickbooks and finalizing any and all financial reports for funded programming once this transitions to Education.
  • Overseeing Funded Program Budget reporting /reconciling to ensure on track
  • Overseeing Non Funded Program Budget report/reconciling to ensure on track
  • Responsible for creating Annual budget and departmental budgets and tracking
  • Responsible for all funding financial reports working closely with the accounting department and development team

Duties/Responsibilities:

• Establishes quantitative and qualitative metrics, guidelines, and standards by which the company’s efficiency and effectiveness can be evaluated; identifies opportunities for improvement.

• Review, analyze and evaluate business procedures.
• Implements policies and procedures that will improve day-to-day operations example time allocation, travel
• Ensures work environments are adequate and safe.
• Plans directs, controls, implements, evaluates, monitors, and forecasts budgets in each division to achieve financial objectives.
• Communicates to directors and explains new directives, policies, or procedures for major changes, meets with the entire staff to explain changes, answer questions, and maintain morale in conjunction with HR as needed.
• Improves customer service and satisfaction through policy and procedural changes.
• Leads coordination and integration of efforts among operations, technology, and customer service divisions to produce smoother workflow and more cost-effective business processes.
• Manage independent contractors and vendor relationships serving the organization in accounting, human resources, legal, strategic planning, and development.
• Oversee benefits administration, systems, and processes to stay up to date and secure new benefits as the organization grows.
• Process invoices and billing related to vendors and consultants.
• Will be the point person for the Education team and transition program budgets
• Implement new processes to continue improving workflow, tracking, and reporting
• Manage the operational logistics of in-person staff events and in coordination with other leaders, manage logistics for organization-wide events and other operational systems
• Projects a positive image of the organization to employees, customers, industry, and community.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Thorough understanding of practices, theories, and policies involved in business and finance.
• Superior verbal and written communication and interpersonal skills.
• Superior managerial and diplomacy skills.
• Extremely proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Excellent analytical, decision-making, and problem-solving skills.

Preferred Skills:

• Non-profit experience
• Government contract experience
• Bookkeeping and accounting experience
• Must be proficient in Quickbooks

Education and Experience:

• BS/BA in Business Administration and or Master’s degree in Business Administration.
• Extensive and diversified background with at least 7 years of related experience