To provide high-quality support to PEPFAR Tanzania FBO initiative project team for effective running of the office and activities/events. Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others
Areas of Responsibility:
- Create and update training/workshop calendars to ensure effective coordination
- Liaise with relevant project staff to prepare/arrange meetings/workshops/training venue, materials and logistics.
- Support documentation of training/meetings/other program events and ensure reports/minutes are compiled, submitted and filed.
- Handle master list of all visitors/support staff coming to WV Mbeya Office.
- Coordinate and facilitate timely hotel reservations, ground transport and facilitate international/local flight bookings for staff/visitors based on their flight details.
- Handle incoming mails and draft routine correspondence in response to inquiries including providing guest with general country information through email, brochures, phone etc as per policy.
- Orient visitors on adult and child safeguarding policy standards and ensure signed forms are filed. Ensure security briefing is done to visitors.
- Collaborate with Senior Grants and Finance Officer in preparations of participants documents for payments during project activities.
- Support Senior Grants and Finance Officer on procurement issues and ensure steward use of the supplied items.
- Receive parcels and support proper distribution as per distribution lists
Educational Background:
Bachelor degree in Community Development/Business Management and Administration or related fields.
Skills/Experience:
- Must be a committed Christian, able to stand above denominational diversities.
- Perform other duties as required.
- Effective communication and interpersonal skills
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
- Experience: 2 yrs in related fields
- Preferred: At least 1 year experience working with International NGOs
- Technical Skills & Abilities:
- Computer skills in Excel software, Microsoft Word, e-mails.
- Knowledge of Database management
- Good planning and organizational skills
- Ability to maintain effective working relationships with all levels of staff,
- Ability to communicate in both Kiswahili and English
- Ability to analyze data
Other Competencies/Attributes:
- Must be a committed Christian, able to stand above denominational diversities.
- Perform other duties as required.
Working Environment / Conditions:
- Work environment: Office-based
- Travel: 5% Domestic travel is required.
Job Function:
Organization Info
Listing Stats
Post Date:
Aug 30 2019
Active Until:
Sep 30 2019
Hiring Organization:
World Vision
industry:
Nonprofit