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Event Coordinator

This job is no longer available

Maplewood, MN, USA
Full-time

The Event Coordinator organizes and facilitates special events and functions. The incumbent partners with leadership, board committee members, community organizations, staff, volunteers and external resources to achieve desired results.

Areas of Responsibility: 
  • Organize, coordinate, execute and follow up on all types of events which may include but is not limited to retreats, meetings, conferences, groups, weddings, seminars, and committee meetings.
  • Meet with and work closely with leadership, sponsors and organizing committees to determine objectives and requirements for events, plan scope and format, review administrative procedures and may establish and monitor budget.
  • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise. 
  • Inspect event facilities to ensure that they conform to customer requirements. 
  • Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security. 
  • Review event bills for accuracy, and approve payment. 
  • Evaluate and select providers of services according to event requirements. 
  • Maintain records of event aspects, including financial details. 
  • Conduct post-event evaluations to determine how future events could be improved. 
  • Organize registration of event participants. 
  • Maintain an event calendar for location.
  • Train and give work direction to volunteers and support staff required for events.
  • Represent the YMCA in the community and at community events.
Educational Background: 
Bachelor’s degree in a related field of study.
Skills/Experience: 
  • Minimum of two (2) years of experience coordinating special events, fundraisers, or meetings preferably on behalf of a non-profit or mission-driven organization.   
  • Strong project management skills, attention to detail, and the ability to manage multiple projects and work assignments simultaneously.
  • Ability to command the respect of volunteers, donors, professional leaders in the community, and YMCA staff.
  • Strong verbal and written communication skills, including experience speaking to groups.
  • Ability to represent the Y with a high level of professionalism.
  • Capable of working independently and as member of a team.
  • Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work evenings and weekends when necessary.
  • Proficient in the use of Microsoft Office Suite (Word, Excel, PowerPoint).
  • Access to reliable transportation.

Preferred

  • Multilingual
Compensation/Benefits: 

Hourly: $17.50 - $20.50

Organization Info

YMCA of the USA

Overview
Headquarters: 
Chicago, IL, United States
Annual Budget : 
$100-500M
Founded: 
1983
About Us
Mission: 

The YMCA mission is: To put Christian principles into practice through programs that build healthy spirit, mind and body for all. YMCA of the USA (Y-USA) is the national resource office for the Y, one of the nation's leading nonprofits strengthening communities through youth development, healthy living and social responsibility. Across the U.S., 2,700 Ys engage 22 million men, women and children – of all ages, incomes and backgrounds – to nurture the potential of children and teens, improve the nation's health and well-being and provide opportunities to give back and support neighbors. Anchored in more than 10,000 communities, the Y has the longstanding relationships and physical presence needed not just to promise, but also to deliver, lasting personal and social change.

Programs: 
  1. YOUTH DEVELOPMENT: Nurturing the potential of children and teens
  2. HEALTHY LIVING: Improving the nation’s health and well-being
  3. SOCIAL RESPONSIBILITY: Giving back and providing support to neighbors

Listing Stats

Post Date: 
Nov 16 2018
Active Until: 
Dec 16 2018
Hiring Organization: 
YMCA of the USA
industry: 
Nonprofit