Administrative Assistant/Receptionist

Office Administration:

• Support in the office administration of the Asia-Pacific Area Office and in coordination with the Office Manager.
• Provide support to on ensuring office security protocols for visitors, guests are complied with.
• Maintains office/pantry supplies at the agreed stock level in compliance with HFHI Procurement Policy.
• Act as custodian of office petty cash fund in compliance with HFHI policy.
• Provide support in ensuring office maintenance schedules are done on timely manner
• Support the Office Manager with the Procurement process, including updating of vendors lists.

Front Desk Administration:

• To undertake general front desk duties, including correspondence, emails, receive and sort daily mail/deliveries/couriers and distribute to the related departments, filing and switchboard, to ensure the smooth running of the reception area.
• Act as the first contact point from external parties - serve visitors by greeting, welcoming, directing and announcing them appropriately.
• Support AP Area Office’s communication. Arrange or coordinate meetings and/or conference calls.
• Ensure necessary support and services during major activities in the area office i.e. workshops, meetings, other area staff visits and exposure trips by various parties.
• Coordinate messenger’s schedule.
• To undertake any other ad-hoc duties as assigned by supervisor.
• Other related duties as assigned by supervisor.