The Founders Affiliate of the American Heart Association is recruiting for an Administrative Support Coordinator (Field Support Coordinator) position to provide administrative and logistical support to 2-3 special event directors in our New Hampshire market .
Your Key Responsibilities will include (but not be limited to): providing administrative and logistical support, customer service, and data management in support of our critical fund-raising events in New Hampshire. This is an hourly position and staff work a 37.5 hour work week.
Administrative and data management:
- data entry into event management systems;
- processing invoices and payments;
- preparing correspondence and spreadsheets,
- informational materials and reports;
- supporting fundraising directors in meetings and at events as needed, (meeting minutes, administrative support);
- provide administrative support to the NH Board of Directors including meeting minutes and administrative support.
Event Logistics:
- coordinating event materials (invitations, brochures, tribute journals, gift bags);
- preparing attendee list and tracking registration;
- working with vendors;
- obtaining required permits;
- attending assigned events to help with set-up and tear down;
- acting as contact person at event site on event day;
- working with the event director to ensure all event related items are completed in a timely manner.
In this role, you will be based in our Manchester, NH office and will report to the Director Business Operations. You may support 2 or more fundraising directors in the New Hampshire market.
If this sounds like you, review the preferred skills we are looking for below: ( Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- experience in administrative support;
- be able to work in a fast paced, time sensitive environment;
- be able to multi-task and organize a heavy workload with minimal supervision;
- possess excellent problem solving, communication and customer service skills;
- convey a positive and professional image.
- excellent written and verbal skills;
- ability to compose correspondence in a professional and visually appealing manner;
- advanced skills in Word, Outlook, Excel and PowerPoint are required;
- database experience is highly preferred.
- must be willing to travel to events and meetings as needed in support of the fundraising directors, (may include some work outside of standard hours including weekends).
To help you be successful you will have access to our award-winning learning platform the Heart U as well as various other training and support mechanisms locally and through our National Center.
- Education: Related experience may be substituted as follows: 1 ½ years experience equates to 1 full time year of higher education.
- Experience: Must have experience in administrative support. Experience supporting multiple directors and/or supporting fundraising special events is highly desirable. This experience may also count towards satisfying this position’s educational requirement.
Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.